Executive Office & Events Coordinator

Niezastapiona; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Private medical care

MultiSport card

Regular team integration events

Job summary

Daftcode in Warsaw is seeking an organized Office Administrator to keep the office running smoothly, managing conference rooms, front desk, mail, and travel logistics for the Management Board.

You’ll thrive if you enjoy coordinating multiple tasks, communicating well, and delivering a professional company image. This full-time role offers private medical care, MultiSport, and regular team events in a collaborative environment.

Qualifications

• Fluent in English and Polish (B2/C1) both written and spoken.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and a professional attitude.

Responsibilities

• Maintain order and ensuring the proper setup of conference rooms, kitchen areas, chill rooms, and open space.
• Managing the front desk, welcoming guests, and coordinating conference room bookings.
• Handling incoming and outgoing mail, managing internal document flow, and directing phone calls to the appropriate team members.
• Coordinating travel logistics for the Management Board, including booking flights and hotels, and managing business trip itineraries.
• Assisting in the planning, logistical organization, and execution of internal company events and team-building activities.
• Managing relationships with vendors and ensuring the continuous supply of office and food products.
• Assisting C-level leadership with ad-hoc requests, priority tasks, and special projects.
• Providing ongoing administrative support to the team and maintaining a professional company image.

Skills

Fluent English

Polish language fluency

MS Office Proficient

Strong organizational skills

Excellent communication

Full-time availability

Office administration experience

Job description

Daftcode in Warsaw is seeking an organized Office Administrator to keep the office running smoothly, managing conference rooms, front desk, mail, and travel logistics for the Management Board.

You’ll thrive if you enjoy coordinating multiple tasks, communicating well, and delivering a professional company image. This full-time role offers private medical care, MultiSport, and regular team events in a collaborative environment.