Junior Office Coordinator | Board Assistant | Warsaw

Niezastapiona; Warszawa; Hybrid; PLN 67,000 - 78,000; Full time

Benefits offered by this job

Employment contract

Digital training

MultiSport

Private medical care

Life insurance

Office events

Job summary

eStoreLabs in Warsaw is seeking an Office Administrator to maintain a tidy, organized workspace and support daily operations. You will handle stock, coordinate with suppliers, assist Management, and manage documents while contributing to a positive company image.

The role offers an on-site environment with one remote day per week, development opportunities, and a flexible, international workplace culture.

Qualifications

• Polish and English at a minimum C1 level.
• Very good coordination and organization skills.
• Quality control skills and attention to detail.
• Problem solving and analytical thinking.
• Experience with common tools like Excel, PowerPoint, Teams, Outlook, SharePoint.
• Ability to work in dynamic environment.
• Very good communication skills.

Responsibilities

• Looking after the office on a daily basis and making sure the space is clean and well organized, ready and nice to work at, solving office space related problems.
• Daily check of the office stock, ordering office supplies and refreshments.
• Responsibility for the office administration; building relations and managing settlements with landlord, cleaners, internet provider, IT and couriers.
• Assisting Management Board in their daily duties, serving as a proactive support by preparing documents and setting up meetings.
• Responsibility for the circulation and archiving documents in the company; taking care of the sensitive correspondence and documents, making sure documents are stored in order.
• Taking care of the positive image of the company externally and internally.
• Close cooperation with HR, IT, Law, GDPR and finance departments.
• Organization of the company events and incentives.
• Ordering entrance cards for new employees.

Skills

Polish (C1)

English (C1)

coordination

organization

quality control

problem solving

analytical thinking

Excel

PowerPoint

Teams

Outlook

SharePoint

communication

Tools

Excel

PowerPoint

Teams

Outlook

SharePoint

Job description

We are eStoreLabs, a data-driven eCommerce powerhouse with strategic advisory capabilities. As an agile-oriented eCommerce company, we serve global enterprises and help build online sales for brands. We provide measurable results through performance-based custom strategies tailored to your needs. We are passionate about helping businesses grow faster and more efficiently. Our team of experts is creative, highly professional, and accountable. And they have only one goal: to supercharge clients' brands and help them acquire and retain customers.

Requirements

• Professional approach to work, punctuality and willingness to learn
• Polish and English at a minimum C1 level
• Very good coordination and organization skills
• Quality control skills and attention to detail
• Problem solving and analytical thinking
• Experience with common tools like Excel, PowerPoint, Teams, Outlook, SharePoint
• Ability to work in dynamic environment
• Very good communication skills

Responsibilities

• Looking after the office on a daily basis and making sure the space is clean and well organized, ready and nice to work at, solving office space related problems
• Daily check of the office stock, ordering office supplies and refreshments
• Responsibility for the office administration; building relations and managing settlements with landlord, cleaners, internet provider, IT and couriers
• Assisting Management Board in their daily duties, serving as a proactive support by preparing documents and setting up meetings
• Responsibility for the circulation and archiving documents in the company; taking care of the sensitive correspondence and documents, making sure documents are stored in order
• Taking care of the positive image of the company externally and internally
• Close cooperation with HR, IT, Law, GDPR and finance departments
• Organization of the company events and incentives
• Ordering entrance cards for new employees

We Offer

• Employment contract
• Development and training in Digital
• Choice of benefits (MultiSport, Private Medical Care, Life insurance)
• Great atmosphere and inspiring international environment without rigid corporate rules
• Supportive culture based on trust and open communication
• Lots of unforgettable company events and integrations
• Office in the city centre of Warsaw - just next to the metro station
• Primarily on-site work to be close to the team, with the flexibility of one remote day per week (Office near Central Station)
• Charity initiatives
• Video games at work
• Snack drawer and delicious coffee
• Proposed salary is PLN 6,000–7,000 gross per month