Office Administrative Assistant

Boehringer Ingelheim GmbH; Wrocław; On-site; PLN 42,000 - 60,000; Full time

Job summary

Boehringer Ingelheim GmbH in Wrocław is seeking an Office Administrative Assistant to be the first point of contact for employees and visitors, ensuring smooth daily operations and high-quality workplace experiences within a dynamic Global Business Services Center.

You will support onboarding, equipment provisioning, and access management while collaborating with Office Management and senior leadership to drive efficient coordination and clear communication across the organization.

Qualifications

• Bachelor's degree required.
• English level C1 or higher.
• Experience in office administration or reception preferred.
• Strong communication and interpersonal skills in a multicultural environment.

Responsibilities

• Support daily office management and reception operations.
• Guide employees on office regulations and communicate updates.
• Coordinate onboarding by ensuring new joiners have equipment and access.
• Welcome and assist visitors with information and support.
• Monitor office environment and assist with maintenance and safety tasks.
• Assist Office Manager and leadership with administrative tasks and events.

Skills

Office administration

Communication skills

Interpersonal skills

English proficiency

Education

Bachelor's degree

Tools

MS Office

Job description

Looking for an engaging, people-focused role where you can shape a professional and welcoming office environment while supporting daily operations?
Join our Global Business Services Center in Wrocław as an Office Administrative Assistant, where you will act as the first point of contact for employees and visitors, ensuring smooth administration and a high-quality workplace experience, while collaborating closely with senior leadership and Office Management to drive effective coordination and communication across the organization.

Tasks & responsibilities

As anOffice Administrative Assistant, you are responsible for:

• Supporting daily office management activities and ensuring smooth operations of the reception area.
• Providing guidance to employees on office regulations and communicate updates proactively.
• Coordinating onboarding by ensuring new joiners receive required office equipment and access.
• Welcoming and assisting internal and external visitors, ensuring they receive all necessary information and support.
• Monitoring office environment, report issues, and support maintenance and safety-related activities.
• Supporting Office Manager and leadership team in administrative tasks and organizational activities, including office events.

About our future employee

You should speak English language on C1 level and have higher education (min. bachelor’s degree).

Additionally, we are looking for:

• Strong communication and interpersonal skills, with the ability to work effectively in a multicultural environment
• A team-oriented mindset and the ability to collaborate with diverse stakeholders
• A high level of empathy, social intelligence, and a service-oriented attitude
• Results orientation, assertiveness, and the ability to prioritize tasks effectively
• Strong organizational and continuous improvement skills, with a proactive approach to problem-solving.