Administrative Assistant

PTT Consulting; Warszawa; On-site; PLN 33,000 - 67,000; Full time

Job summary

PTT Consulting is seeking a proactive Administrative Assistant to support the day-to-day operations in our Warsaw office. The role ensures smooth office functioning, supports employees and visitors, coordinates events and travel, and assists local leadership.

Required are 2+ years in admin roles, strong organization, and excellent communication. Fluency in Polish and English, and proficiency with Microsoft Office are essential to manage confidential information with discretion.

Qualifications

• 2+ years of administrative experience in similar roles.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Fluency in Polish and English.
• Proficient with Microsoft Office; able to handle confidential information.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment.

Skills

Experience in admin role

Organizational skills

Communication & interpersonal skills

Polish & English proficiency

Discretion with confidential info

Tools

Microsoft Office Suite

Job description

Years of experience: 2+ | Languages: Polish, English | Type of work: Full-time, On-site (Warsaw)

We are looking for a proactive and highly organized Administrative Assistant to support the day-to-day operations of our Warsaw office. The role will ensure smooth office functioning, support employees and visitors, coordinate events and travel, and assist local leadership.

Requirements

• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment.

Client

A global leader with a sharp focus on lottery solutions. A confident step forward building on a long history of delivering safe and secure technology, demonstrating strong commitment to customers as a dedicated lottery service provider. Leveraging collective insight, experience, and expertise to create reliable and engaging solutions that help lottery clients achieve objectives, meet player needs, and deliver meaningful benefits to communities.