Office Manager / Personal Assistant

Aion Bank; Warszawa; On-site; PLN 65,000 - 110,000; Full time

Benefits offered by this job

Individual Development Budget

Flexible work location

VIP-level private medical care

Aion bank account without fee

Co-sponsorship of a Multisport card

Apple MacBook for your work

Healthy snacks in the office

MacBook

Office snacks

Job summary

A modern digital bank in Warsaw seeks an Office Manager to ensure efficient office operations and support daily activities. The ideal candidate will possess strong organizational skills, experience in office administration, and excellent communication abilities. This role involves managing calendars, overseeing office supplies, and organizing company events. The bank offers an innovative work environment, professional development funds, and VIP private medical care. Candidates are encouraged to apply even if they do not meet all requirements.

Qualifications

• Proven experience in office administration or a similar managerial role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Problem-solving and decision-making skills.
• Attention to detail.
• Proactive mindset with a can-do attitude and service-oriented approach.
• Proactive mindset with a can‑do attitude and service‑oriented approach.

Responsibilities

• Manage calendars of senior team members, organize meetings, appointments and business travel.
• Support relevant executive in daily administrative tasks.
• Oversee daily office operations to ensure a smooth and efficient working environment.
• Supervise reception staff and coordinate daily activities at the front desk.
• Manage office supplies, equipment and other essentials.
• Prepare reports and presentations as needed.
• Coordinate internal communication and announcements.
• Assist with the onboarding process for new employees.
• Monitor contracts and invoices.
• Handle budgeting.
• Organize company events, team-building activities and internal training sessions.
• Liaise with external agencies.

Skills

Office administration experience

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Fluent in English

Proactive attitude

Job description

What we do?

UniCredit in Poland is part of one of the largest banks in Europe, serving over 15 million Clients, including one million businesses. We are building a new banking model that combines the speed and appeal of a fintech with the strength and stability of an international financial institution. We draw on 150 years of experience and the unique expertise of our teams, acting as the Group’s pan-European innovation hub.

We are creating ultra-fast and transparent banking with an “all-in-one” application and new opportunities for all Clients - individual, business, and corporate. We provide full omnichannel service thanks to a network of flagship branches in key Polish cities and our Support Center.

Our greatest value is our People - a Team of creative experts who thrive in a dynamic and innovative environment. We focus on collaboration, engagement, and achieving ambitious goals.

We are currently looking for an Office Manager / Personal Assistant ready to join our adventure, share our ambition and help shape the future of digital banking.

What you will be doing?

As an Office Manager, you will be responsible for the efficient functioning of the office and for supporting the daily operational activities of the company. This role requires excellent organizational skills, attention to detail and the ability to manage multiple tasks with precision and professionalism.

Key Responsibilities

• Manage calendars of senior team members, organize meetings, appointments and business travel.
• Support relevant executive in daily administrative tasks.
• Oversee daily office operations to ensure a smooth and efficient working environment.
• Supervise reception staff and coordinate daily activities at the front desk.
• Manage office supplies, equipment and other essentials.
• Prepare reports and presentations as needed.
• Coordinate internal communication and announcements.
• Assist with the onboarding process for new employees.
• Monitor contracts and invoices.
• Handle budgeting.
• Organize company events, team‑building activities and internal training sessions.
• Liaise with external agencies.

Skills you should have

• Proven experience in office administration or a similar managerial role.
• Strong organizational and time‑management skills.
• Excellent communication and interpersonal skills.
• Problem‑solving and decision‑making skills.
• Attention to detail.
• Fluent in English.
• Proactive mindset with a can‑do attitude and service‑oriented approach.

What we offer

• Opportunity to work in an innovative, digital bank applying state‑of‑the‑art approaches and technologies.
• Individual Development Budget dedicated to enhancing your professional skills.
• Flexible work location, if your role permits.
• VIP‑level private medical care for you and your family, including dental treatment and a hospitalisation package.
• Coverage of psychological consultations when needed.
• Aion bank account without fee.
• Co‑sponsorship of a Multisport card with 50% cost coverage.
• Apple MacBook for your work.
• Healthy snacks available in our Warsaw office throughout the day.

Our process

1. Initial conversation with one of our Recruiters to discuss your professional background and career aspirations.
2. Discussion with your future Team Manager focused on the role’s responsibilities, expectations, and day‑to‑day working environment.

Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you’re not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck!