Junior Receptionist

EPAM Systems; Wrocław; Hybrid; PLN 47,000 - 60,000; Full time

Job summary

EPAM Systems in Wrocław is seeking a Junior Receptionist to strengthen the team. The role coordinates day-to-day reception tasks, greets guests and employees, and manages a range of administrative duties in a fast-paced tech office.

You will support onboarding and offboarding, oversee the ticketing system, assist with events for the Events & Marketing teams, and liaise with landlords, vendors, and service providers.

Qualifications

• Customer-oriented, positive approach.
• Ability to work independently.
• English at B1 level.
• Polish at C1 level or higher.

Responsibilities

• Coordinate day-to-day reception tasks and act as the first point of contact for guests and employees.
• Manage administrative invoices and related documentation.
• Assist with onboarding and offboarding processes for employees.
• Oversee and manage the ticketing support system, ensuring requests are handled promptly.
• Ensure compliance with Physical Security regulations across the office.
• Handle document workflows, including postage and shipping arrangements.
• Help organize events for the Events & Marketing departments.
• Assist with client visits, ensuring a smooth and professional experience.
• Coordinate office maintenance and repairs with relevant service providers.
• Organize taxi services for employees and guests as needed.
• Order and manage office supplies to ensure availability.
• Manage conference room bookings and scheduling.
• Supervise cleaning and security services to maintain a safe and clean workplace.
• Maintain daily liaison with Landlords and Vendors to address office-related matters.

Skills

Customer oriented

Independence

English B1

Polish C1

Job description

Currently we are looking for a Junior Receptionist for our Wrocław office to make the team even stronger.

Responsibilities

• Coordinate day-to-day reception tasks and act as the first point of contact for guests and employees
• Manage administrative invoices and related documentation
• Assist with onboarding and offboarding processes for employees
• Oversee and manage the ticketing support system, ensuring requests are handled promptly
• Ensure compliance with Physical Security regulations across the office
• Handle document workflows, including postage and shipping arrangements
• Help organize events for the Events & Marketing departments
• Assist with client visits, ensuring a smooth and professional experience
• Coordinate office maintenance and repairs with relevant service providers
• Organize taxi services for employees and guests as needed
• Order and manage office supplies to ensure availability
• Manage conference room bookings and scheduling
• Supervise cleaning and security services to maintain a safe and clean workplace
• Maintain daily liaison with Landlords and Vendors to address office-related matters

Requirements

• Customer-oriented, positive approach
• Good sense of responsibility
• Ability to work independently
• English at B1 level
• Polish at C1 level or higher

Nice to have

• Previous experience in a reception or administrative role
• Familiarity with office management tools and ticketing systems

We offer

• We gather like-minded people:
• Top tech minds driving innovation in AI, cloud and digital platform modernization
• Supportive team and agile, startup-like culture
• Hybrid by design mode and opportunity to work remotely within Poland
• Chance to work abroad for up to 60 days annually
• Business-driven relocation opportunities
• We provide growth opportunities:
• Career development programs
• Thought leadership, mentoring, soft skills and well-being programs
• Certification (Anthropic, Gemini, GCP, Azure, AWS)
• English classes
• We cover it all:
• Stable pay
• Participation in the Employee Stock Purchase Plan with a 15% discount
• Benefits package (health insurance, multisport, shopping vouchers)
• Referral bonuses up to $2,000
• Offices featuring entertainment and relaxation zones, table tennis and football, free snacks, coffee and more
• Corporate, social and well-being events
• Please, note:
• Benefits listed above are available to employees only
• We are open for working with Contractors. Terms of B2B cooperation agreements are agreed individually
• We will reach out to selected candidates exclusively