People-Centric Office Administrator | Reception & Onboarding

Boehringer Ingelheim; Wrocław; On-site; PLN 40,000 - 64,000; Full time

Job summary

Boehringer Ingelheim in Wrocław is seeking an Office Administrative Assistant to shape a professional, welcoming office and support daily operations within our Global Business Services Center.

You will be the first point of contact for employees and visitors, ensuring smooth administration and a high-quality workplace experience, while collaborating with senior leadership to drive coordination and communication.

Qualifications

• Bachelor’s degree required.
• Fluent English (C1) level.
• Strong communication and interpersonal skills.
• Ability to work effectively in a multicultural environment.

Responsibilities

• Support daily office management and reception operations.
• Guide employees on office regulations and communicate updates.
• Coordinate onboarding ensuring new joiners receive equipment and access.
• Welcome and assist visitors with information and support.
• Monitor office environment, report issues, support maintenance and safety tasks.
• Assist Office Manager and leadership with administrative tasks and office events.

Skills

Office administration

Communication skills

Interpersonal skills

English proficiency (C1)

Multicultural teamwork

Team-oriented mindset

Problem-solving

Organizational skills

Education

Bachelor's degree

Job description

Boehringer Ingelheim in Wrocław is seeking an Office Administrative Assistant to shape a professional, welcoming office and support daily operations within our Global Business Services Center.

You will be the first point of contact for employees and visitors, ensuring smooth administration and a high-quality workplace experience, while collaborating with senior leadership to drive coordination and communication.