Office Administrative Assistant

Boehringer Ingelheim; Wrocław; On-site; PLN 40,000 - 64,000; Full time

Job summary

Boehringer Ingelheim in Wrocław is seeking an Office Administrative Assistant to shape a professional, welcoming office and support daily operations within our Global Business Services Center.

You will be the first point of contact for employees and visitors, ensuring smooth administration and a high-quality workplace experience, while collaborating with senior leadership to drive coordination and communication.

Qualifications

• Bachelor’s degree required.
• Fluent English (C1) level.
• Strong communication and interpersonal skills.
• Ability to work effectively in a multicultural environment.

Responsibilities

• Support daily office management and reception operations.
• Guide employees on office regulations and communicate updates.
• Coordinate onboarding ensuring new joiners receive equipment and access.
• Welcome and assist visitors with information and support.
• Monitor office environment, report issues, support maintenance and safety tasks.
• Assist Office Manager and leadership with administrative tasks and office events.

Skills

Office administration

Communication skills

Interpersonal skills

English proficiency (C1)

Multicultural teamwork

Team-oriented mindset

Problem-solving

Organizational skills

Education

Bachelor's degree

Job description

Looking for an engaging, people-focused role where you can shape a professional and welcoming office environment while supporting daily operations? Join our Global Business Services Center in Wrocław as an Office Administrative Assistant, where you will act as the first point of contact for employees and visitors, ensuring smooth administration and a high-quality workplace experience, while collaborating closely with senior leadership and Office Management to drive effective coordination and communication across the organization.

The position

Looking for an engaging, people-focused role where you can shape a professional and welcoming office environment while supporting daily operations? Join our Global Business Services Center in Wrocław as an Office Administrative Assistant, where you will act as the first point of contact for employees and visitors, ensuring smooth administration and a high-quality workplace experience, while collaborating closely with senior leadership and Office Management to drive effective coordination and communication across the organization.

Tasks & responsibilities

As an Office Administrative Assistant, you are responsible for:

• Supporting daily office management activities and ensuring smooth operations of the reception area
• Providing guidance to employees on office regulations and communicate updates proactively.
• Coordinating onboarding by ensuring new joiners receive required office equipment and access.
• Welcoming and assisting internal and external visitors, ensuring they receive all necessary information and support.
• Monitoring office environment, report issues, and support maintenance and safety-related activities.
• Supporting Office Manager and leadership team in administrative tasks and organizational activities, including office events

About our future employee

You should speak English language on C1 level and have higher education (min. bachelor’s degree).

Additionally, we are looking for:

• Strong communication and interpersonal skills, with the ability to work effectively in a multicultural environment
• A team-oriented mindset and the ability to collaborate with diverse stakeholders
• A high level of empathy, social intelligence, and a service-oriented attitude
• Results orientation, assertiveness, and the ability to prioritize tasks effectively
• Strong organizational and continuous improvement skills, with a proactive approach to problem-solving

Our Company

Boehringer Ingelheim is a biopharmaceutical company active in both human and animal health. As one of the industry's top investors in research and development, the company focuses on developing innovative therapies that can improve and extend lives in areas of high unmet medical need. Independent since its foundation in 1885, Boehringer takes a long-term perspective, embedding sustainability along the entire value chain. Our approximately 54,300 employees serve over 130 markets to build a healthier and more sustainable tomorrow. Learn more at www.boehringer-ingelheim.com.

Why Boehringer Ingelheim?

With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit https://www.boehringer-ingelheim.com