Polish–English Administrative & Events Coordinator

Niezastapiona; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Niezastapiona in Warsaw is seeking a proactive Administrative Assistant to support day-to-day office operations and local leadership. You will help with scheduling, visitor support, and travel arrangements to maintain a smooth, welcoming environment.

The role requires strong organization, excellent communication, fluent Polish and English, and discretion with confidential information. Experience in an international or multi-site setting is a plus.

Qualifications

• 2+ years of experience in Administrative Assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Polish and English fluency; confidentiality.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment.

Skills

Strong organizational skills

Excellent communication and Interperos

Fluent in Polish and English

Discretion with confidential info

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

Job description

Niezastapiona in Warsaw is seeking a proactive Administrative Assistant to support day-to-day office operations and local leadership. You will help with scheduling, visitor support, and travel arrangements to maintain a smooth, welcoming environment.

The role requires strong organization, excellent communication, fluent Polish and English, and discretion with confidential information. Experience in an international or multi-site setting is a plus.