Multilingual Office Manager – Warsaw, On-site

Creatio; Województwo mazowieckie; On-site; PLN 52,000 - 76,000; Full time

Job summary

Creatio, an AI CRM and workflow platform, seeks an organized Office Manager for our Warsaw office. You will manage daily operations, coordinate with IT, HR, and Marketing, and ensure a welcoming workplace for employees and visitors.

We value proactive problem solvers, strong organizational skills, and willingness to learn. On-site role with a 9:00 AM–6:00 PM schedule near Politechnika metro station in Warsaw.

Qualifications

• Fluency in Polish, Russian and Ukrainian is required along with English at B2 level or higher.
• Office administration or related experience is welcome but not required; training provided.

Responsibilities

• Coordinate day-to-day Warsaw office operations and act as the main contact for office requests.
• Collaborate with building management, vendors, and service providers for workplace services and purchases.
• Partner with IT, Marketing, HR on office equipment and merchandise needs.
• Support onboarding and offboarding by coordinating access, welcome packs, workspace setup, and equipment handovers with IT.
• Maintain records of office assets, supplies, and merchandise, including storage and replenishment.
• Arrange executive visits, client meetings, and internal events (rooms, catering, hospitality).
• Maintain office records, expense tracking, reports, and documentation per company policies and budgets.
• Monitor office supplies and equipment; ensure timely replenishment.
• Support team activities and office initiatives; address day-to-day issues promptly.

Skills

Polish language

Russian language

Ukrainian language

English (B2+)

Tools

Microsoft Office

Excel

Word

Outlook

Microsoft Teams

Job description

Creatio, an AI CRM and workflow platform, seeks an organized Office Manager for our Warsaw office. You will manage daily operations, coordinate with IT, HR, and Marketing, and ensure a welcoming workplace for employees and visitors.

We value proactive problem solvers, strong organizational skills, and willingness to learn. On-site role with a 9:00 AM–6:00 PM schedule near Politechnika metro station in Warsaw.