Junior Car Fleet Management Specialist

VELUX; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Well-being program

Hybrid work model

Performance bonus

Lunch card

Private medical care

Pension scheme

Job summary

Velux in Warsaw is seeking a Junior Car Fleet Management Specialist to support administration of the company car fleet across select European countries. You will ensure smooth operations, accurate data management, and high service levels for drivers and stakeholders.

The role offers a hybrid schedule with up to three days remote, plus learning opportunities in fleet management, ESG reporting, and cross-functional collaboration with HR, procurement, and leasing partners.

Qualifications

• Minimum 1 year of professional experience in fleet management or related corporate environment.
• Higher education degree.
• Good knowledge of Microsoft 365 applications, particularly Excel.

Responsibilities

• Support the administration and coordination of company car fleet operations across selected European countries.
• Maintain accurate fleet records, driver databases, and vehicle information within fleet management systems.
• Coordinate vehicle ordering processes based on replacement schedules and lease termination dates.
• Assist in managing vehicle replacement, renewal, and contract administration activities.
• Obtain leasing calculations and proposals from leasing providers.
• Serve as the first point of contact for employees on fleet-related policies, procedures, and operational inquiries.
• Cooperate with local HR and Payroll teams regarding vehicle assignments, user changes, and lease expirations.
• Inform drivers about traffic and parking fines and support the resolution process.
• Administer fuel cards and monitor fuel-related transactions across the fleet.
• Support fleet reporting activities, including fuel consumption analysis and ESG reporting requirements.
• Contribute to initiatives supporting electric vehicle adoption and sustainable mobility solutions.
• Collaborate with Procurement, HR, leasing partners, and other stakeholders to improve fleet management processes and policies.

Skills

Fleet management

Customer service

Administration

English (B2)

Microsoft 365

Excel

Education

Bachelor's degree

Tools

Excel

Microsoft 365

Job description

We are looking for a Junior Car Fleet Management Specialist to join our global Corporate Travel team. In this role, you will support the administration of the company car fleet across multiple European countries, ensuring smooth fleet operations, accurate data management, and a high level of service for drivers and key stakeholders. This is an excellent opportunity for an early-career professional looking to develop expertise in fleet management within an international environment.

Meet Your Team

The Corporate Travel Team is based in Warsaw and operates in a global setup. The team is responsible for managing both business travel and company car fleet operations across multiple countries. We value collaboration, transparency, continuous improvement, and a proactive approach to delivering high-quality services.

Your Responsibilities

• Support the administration and coordination of company car fleet operations across selected European countries.
• Maintain accurate fleet records, driver databases, and vehicle information within fleet management systems.
• Coordinate vehicle ordering processes based on replacement schedules and lease termination dates.
• Assist in managing vehicle replacement, renewal, and contract administration activities.
• Obtain leasing calculations and proposals from leasing providers.
• Serve as the first point of contact for employees on fleet-related policies, procedures, and operational inquiries.
• Cooperate with local HR and Payroll teams regarding vehicle assignments, user changes, and lease expirations.
• Inform drivers about traffic and parking fines and support the resolution process.
• Administer fuel cards and monitor fuel-related transactions across the fleet.
• Support fleet reporting activities, including fuel consumption analysis and ESG reporting requirements.
• Contribute to initiatives supporting electric vehicle adoption and sustainable mobility solutions.
• Collaborate with Procurement, HR, leasing partners, and other stakeholders to improve fleet management processes and policies.

What You Will Bring

• Minimum 1 year of professional experience in fleet management, customer service, administration, or a related corporate environment.
• Higher education degree.
• Good understanding of fleet management processes and vehicle lifecycle administration.
• Good knowledge of Microsoft 365 applications, particularly Excel.
• Very good command of English (minimum B2 level).
• Strong sense of ownership and accountability for assigned tasks and projects.
• Excellent communication and interpersonal skills with a customer-focused mindset.
• Strong attention to detail and a proactive, solution-oriented approach.
• Ability to work effectively in an international and collaborative environment.

What We Offer

• Attractive well-being package, including office massages and personal development workshops.
• Flexible working hours and a hybrid working model with up to three days of remote work per week.
• Performance-based bonus scheme.
• Access to benefit and sports programs, including holiday subsidies.
• Lunch card.
• Christmas gift card.
• Two additional paid days off annually dedicated to CSR activities.
• Financial support for professional qualifications and certifications.
• Modern office environment with high-quality equipment and available parking facilities.
• Internal and external training and development opportunities.
• Employer-funded Employee Pension Scheme.
• Comprehensive private medical care, including telemedicine services, rehabilitation, and optional dental coverage.
• Employee Foundation support programs.
• A collaborative and respectful work environment built on trust, inclusion, and professionalism.
• Stable employment within a well-established international organization.

Equal Opportunity Employer

We are committed to creating an inclusive workplace and providing equal employment opportunities to all employees and candidates. Employment decisions are based on qualifications, experience, and business needs, regardless of race, color, religion, sex, age, disability, veteran status, national origin, sexual orientation, gender identity, or any other characteristic protected by applicable law.