Junior European Fleet Operations Specialist

VELUX; Warszawa; Hybrid; PLN 60,000 - 100,000; Full time

Job summary

VELUX in Warsaw seeks a Junior Car Fleet Management Specialist to join the Corporate Travel team. You will support fleet administration across European countries, ensuring accurate data and high service levels for drivers and stakeholders.

The role requires 1 year in fleet/admin, a higher education degree, strong Excel skills, and good English. Hybrid work with up to three days remote per week is offered.

Qualifications

• Minimum 1 year of professional experience in fleet management or related admin.
• Higher education degree.
• Strong English (B2) and MS Excel skills.

Responsibilities

• Support the administration and coordination of company car fleet operations across selected European countries.
• Maintain accurate fleet records, driver databases, and vehicle information within fleet management systems.
• Coordinate vehicle ordering processes based on replacement schedules and lease termination dates.
• Assist in managing vehicle replacement, renewal, and contract administration activities.
• Obtain leasing calculations and proposals from leasing providers.
• Serve as the first point of contact for employees on fleet-related policies, procedures, and operational inquiries.
• Cooperate with local HR and Payroll teams regarding vehicle assignments, user changes, and lease expirations.
• Inform drivers about traffic and parking fines and support the resolution process.
• Administer fuel cards and monitor fuel-related transactions across the fleet.
• Support fleet reporting activities, including fuel consumption analysis and ESG reporting requirements.
• Contribute to initiatives supporting electric vehicle adoption and sustainable mobility solutions.
• Collaborate with Procurement, HR, leasing partners, and other stakeholders to improve fleet management processes and policies.

Skills

Excel

English (B2)

Communication skills

Attention to detail

Education

Higher education degree

Tools

Fleet management systems

Job description

VELUX in Warsaw seeks a Junior Car Fleet Management Specialist to join the Corporate Travel team. You will support fleet administration across European countries, ensuring accurate data and high service levels for drivers and stakeholders.

The role requires 1 year in fleet/admin, a higher education degree, strong Excel skills, and good English. Hybrid work with up to three days remote per week is offered.