HR & Payroll Specialist (German Speaker)

Webfleet Solutions B.V.; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Remote work option

Home office setup allowance

Home office monthly allowance

Birthday off

Employee Assistance Program

Lunch vouchers

Pension scheme (employer funded)

Job summary

Webfleet Solutions B.V. in Warsaw is seeking an HR & Payroll Specialist (German Speaker) to join the People Operations and Payroll team on a 1-year temporary contract.

You will manage HR administration, support monthly payroll with our external provider, and be the first point of contact for German, South African, and other European staff. You will drive data quality and continuously improve processes using AI tools.

Qualifications

• Proven experience in HR/payroll administration in an international setting.
• Knowledge of basic European labour law and payroll processes.
• Strong communication and collaboration skills; proactive and structured work approach.
• Proficient in English and German (spoken and written).
• Analytical mindset with focus on continuous improvement and data quality.

Responsibilities

• Execute HR administration processes including onboarding/offboarding, data changes, absence management and benefits.
• Provide timely input to monthly payroll and collaborate with external payroll provider.
• Serve as first contact for employees (Germany, South Africa and other European countries) and maintain relationships.
• Update HR systems accurately and provide reports to stakeholders.
• Drive process improvements and adopt AI-driven solutions for efficiency.

Skills

English

German

Analytical skills

Communication

Excel

AI tools (Copilot/Claude)

Process improvement

Tools

Excel

Microsoft Copilot

Claude

Job description

Here at Webfleet, we are looking for a motivated HR & Payroll Specialist (German Speaker) in the HR team of 12, composed of Payroll Specialists, HR generalists, HRBPs and Talent Acquisition Specialists. You will be working within the People Operations and Payroll team in Warsaw. This is a temporary position for a period of 1 year.

With this 1 year contract, you will:

• Execution of HR administration processes including on/offboarding, data changes, absence management, benefits and more.
• Provide timely input to the monthly payroll and collaboration with our external payroll provider to ensure a smooth payroll process.
• Be the first point of contact for the employees within the scope (Germany, South Africa and another European country), build relationships and provide an outstanding service experience.
• Accurately update our HR system and provide reports to stakeholders while ensuring highest data quality.
• Streamline and continuously improve internal procedures and processes through the adoption of AI-driven solutions and process automation.

To be successful in this role, this is the kind of profile we have in mind:

• You have previous work experience in a similar role in an international work environment.
• You have knowledge on the basic European labour law and payroll.
• You can prioritize and work in a structured way on projects and individually.
• You are a good communicator, client-oriented, proactive, and possess great- collaboration skills.
• You are proficient in English and German, both written and spoken.
• You have analytical skills and an eye for continuous improvement.Strong Microsoft Office skills, particularly in Excel, with valuable experience using AI tools such as Microsoft Copilot and Claude.
• Strong work ethic; self-directed and resourceful.

Let’snot forget the good stuff!

• Working from home.
• One-time payment to set up your home office.
• Monthly home office allowance.
• Chance to work abroad for 40 working days per year.
• Birthday off and volunteering time off.
• Unlimited Access to LinkedIn Learning.
• Access toGofluentplatform to learn new languages.
• Free access to CALM (top mental health app).
• Employee Assistance Program.
• Lunch vouchers.
• Access to My Benefit platform(discount on sport clubs, cinemas, restaurants…).
• Fully paid health and life insurance.
• 100% employer funded pension scheme.
• Pet insurance.
• AI-powered learning & enablement, including access to premium AI tools to help you work smarter.

Who are we?

Webfleet is Bridgestone’s globally trusted fleet management solution. More than 50,000 businesses across the world use it to improve fleet efficiency, support drivers, boost safety, stay compliant and work more sustainably. For more than 25 years it has been empowering fleet managers with data-driven insights that help them optimize their operations.

Webfleet contributes towards the delivery of The Bridgestone E8 Commitment. This broad, global corporate commitment clearly defines the value Bridgestone is promising to deliver to society, customers and future generations in eight focus areas: Energy, Ecology, Efficiency, Extension, Economy, Emotion, Ease and Empowerment. These provide a compass to guide strategic priorities, decision making and actions throughout every area of the business.

More information at: webfleet.com. Follow us on X: @WebfleetNews and LinkedIn @Webfleet and for more information on Bridgestone visit Bridgestone.com or Bridgestone Newsroom.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.