Regional Fleet Coordinator

Hudson Talent Solutions; Warszawa; Hybrid; PLN 50,000 - 68,000; Full time

Job summary

Hudson Talent Solutions, on behalf of our global chemical manufacturing client, is seeking a Regional Fleet Coordinator to join their Procurement Business Operations Team.

This is an exciting opportunity to support the day-to-day management of the EMEA vehicle fleet, ensuring smooth fleet operations, regulatory compliance, data accuracy, and excellent support for employees and key stakeholders across the region.

Qualifications

• University degree or relevant experience.
• Experience in Procurement, Supply Chain or Logistics in an international environment.
• Very good written and verbal communication in English (min. B2).
• Good organizational skills, detailed oriented with a "can-do" attitude.
• Computer and data entry skills (Microsoft Office).
• Good view at handling complexity, problem solving and working close to deadlines.
• Excellent communication and analytical skills.
• Customer Service Focus and Process Orientation.
• Flexible to take on new challenges.

Responsibilities

• Process driver data changes, vehicle terminations, fuel card requests and respond to maintenance program questions.
• Monitor and ensure fleet operation in compliance with local rules and regulations.
• Provide vehicle information to HR for BIK and payroll deductions for employee paid options.
• Code invoices with correct GL code and cost center.
• Maintains outside vendor and service provider relationships.
• Answer routine questions and assist employees.
• Implement standard operational standards to maintain vehicles by advocating best practices in company.
• Maintain and monitor data management system to organize the EMEA fleet.
• Maintain knowledge and utilize all fleet information to forecast new requirement.
• Streamline and monitor fuel / electric purchase system with assistance of fuel cards / charge cards for all vehicles and drivers.
• Facilitate and implement corrective actions and capacity building to manage entire fleet to achieve company objectives.

Skills

Procurement

Supply Chain

Logistics

English (B2)

Data entry

Microsoft Office

Problem solving

Customer service

Flexibility

Education

University degree or relevant experience

Job description

Hudson Talent Solutions, on behalf of our global chemical manufacturing client, is seeking a Regional Fleet Coordinator to join their Procurement Business Operations Team. This is an exciting opportunity to support the day-to-day management of the EMEA vehicle fleet, ensuring smooth fleet operations, regulatory compliance, data accuracy, and excellent support for employees and key stakeholders across the region.

We are looking for a proactive and detail-oriented professional with strong organizational and problem-solving skills. The ideal candidate thrives in a fast-paced international environment, enjoys coordinating multiple activities simultaneously, and is committed to delivering high-quality service while building effective relationships with employees, vendors, and business partners.

Location

Czech Republic: Prague or Lovosice

Poland: Warsaw

Work Schedule

Hybrid working model, with 3 days per week based in the office.

What You’ll do

• Process driver data changes, vehicle terminations, fuel card requests and respond to maintenance program questions
• Monitor and ensure fleet operation in compliance with local rules and regulations
• Provide vehicle information to HR for BIK and payroll deductions for employee paid options
• Code invoices with correct GL code and cost center
• Maintains outside vendor and service provider relationships.
• Answer routine questions and assist employees
• Implement standard operational standards to maintain vehicles by advocating best practices in company
• Maintain and monitor data management system to organize the EMEA fleet
• Maintain knowledge and utilize all fleet information to forecast new requirement
• Streamline and monitor fuel / electric purchase system with assistance of fuel cards / charge cards for all vehicles and drivers
• Facilitate and implement corrective actions and capacity building to manage entire fleet to achieve company objectives

What You bring

• Preferred: University degree or proven track of relevant experience
• Experience in Procurement, Supply Chain or Logistics in an international environment
• Very good written and verbal communication in English (min. B2)
• Good organizational skills, detailed oriented with a "can-do" attitude
• Computer and data entry skills (Microsoft Office)
• Good view at handling complexity, problem solving and working close to deadlines
• Excellent communication and analytical skills
• Customer Service Focus and Process Orientation
• Flexible to take on new challenges