Hybrid Executive Assistant - Global Calendar & Admin Pro

Aptiv; Poland; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work (min. 47 days/yr remote)

Job summary

Aptiv is hiring an Administrative Assistant in Krakow on a fixed-term contract with a hybrid work setup. You will support defined managers with travel bookings, calendar coordination, and expense management, while acting as the liaison between managers, customers, and staff.

The role emphasizes communication, organization, and process improvement, with additional tasks like onboarding new employees and handling office logistics. Fluency in English is essential, and Polish location is preferred.

Qualifications

• Experience as an administrative assistant to multinational teams.
• Fluent English language: writing and speaking.
• Good knowledge of Microsoft Office tools (Word, PowerPoint, Excel).
• Planning and scheduling mindset with time management skills.
• Ability to consolidate presentations, download reports, write memos.
• Confidential and flexible mindset.
• Excellent communication skills.
• Based in Krakow.
• Experience as Personal Assistant or Secretary would be an asset.
• German language speaker would be an asset.

Responsibilities

• Book travel arrangements, manage expense reports for defined managers.
• Act as point of contact between defined managers and customers/employees.
• Scans and organize emails for defined managers.
• Administrative support for schedules, coordination of daily calendars and other tasks for defined managers.
• Organize office equipment.
• Support onboarding of new employees.
• Suggesting more efficient ways to run the office and troubleshoot malfunctions.

Skills

Fluent English

Excellent communication

Planning and scheduling

Time management

Confidential mindset

Flexible mindset

Multinational teams experience

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

Aptiv is hiring an Administrative Assistant in Krakow on a fixed-term contract with a hybrid work setup. You will support defined managers with travel bookings, calendar coordination, and expense management, while acting as the liaison between managers, customers, and staff.

The role emphasizes communication, organization, and process improvement, with additional tasks like onboarding new employees and handling office logistics. Fluency in English is essential, and Polish location is preferred.