Hybrid Global Executive Assistant

Bain & Company; Warszawa; Hybrid; PLN 60,000 - 100,000; Full time

Job summary

Bain & Company in Warsaw, Poland, is seeking a Manager’s Assistant to support senior leaders in a fast-paced Global Business Services Center. The role blends calendar management, travel logistics, relationship development, and expense processing within a collaborative, multinational team.

The hybrid position requires strong organizational skills, proactive problem-solving, and comfort coordinating with stakeholders across Europe, the Middle East, and Africa.

Qualifications

• Fluency in English and French (written and verbal).
• Excellent organizational and time-management skills.
• Proven ability to perform effectively in a high-demand, fast-paced environment.
• Strong working knowledge of Microsoft Outlook, Lotus Notes, or Google Calendar.
• Excellent interpersonal and communication skills.
• Experience supporting multiple stakeholders simultaneously.

Responsibilities

• Calendar Management: Manage complex, fast-changing calendars for senior stakeholders; reschedule meetings and travel on short notice; coordinate across time zones; build relationships with client contacts.
• Travel & Logistics: Coordinate domestic and international travel; manage visa applications; support meetings using PowerPoint, Word, and Excel.
• Relationship Management: Build professional relationships with clients and colleagues; maintain CRM records.
• Expenses: Process time and expense reports end to end; handle multi-currency expense submissions.

Skills

English & French fluency

Highly organized

Time management

Communication skills

Stakeholder management

Education

Bachelor’s or Master’s degree

Tools

Microsoft Outlook

Lotus Notes

Google Calendar

CRM systems

Job description

Bain & Company in Warsaw, Poland, is seeking a Manager’s Assistant to support senior leaders in a fast-paced Global Business Services Center. The role blends calendar management, travel logistics, relationship development, and expense processing within a collaborative, multinational team.

The hybrid position requires strong organizational skills, proactive problem-solving, and comfort coordinating with stakeholders across Europe, the Middle East, and Africa.