Executive Assistant

Aptiv PLC; Kraków; Hybrid; PLN 50,000 - 72,000; Full time

Benefits offered by this job

Private health care

Life insurance

Well-Being Program

Hybrid work (47 days remote per year)

Employee Pension Plan (3.5% employer)

Multisport card

Job summary

Aptiv PLC in Krakow is seeking an organized Administrative Assistant for a fixed-term contract to support defined managers with travel, expense reports, and calendar coordination.

The ideal candidate will have multinational experience, fluent English, strong MS Office skills, and a proactive, confidential approach to work. German language is a plus and Polish base is preferred.

Qualifications

• Experience as an administrative assistant to multinational teams.
• Fluent English (written and spoken).
• Proficient in Microsoft Word, PowerPoint and Excel.
• Strong planning, scheduling and time management skills.
• Discretion and flexibility; excellent communication.
• Based in Krakow.
• PA/Secretary experience is a plus.
• German language is a plus.

Responsibilities

• Book travel arrangements and manage expense reports for defined managers.
• Act as point of contact between defined managers and customers/employees.
• Scan and organize emails for defined managers.
• Provide administrative support for schedules and calendars.
• Coordinate daily calendars and other tasks for defined managers.
• Organize office equipment and onboarding of new employees.
• Suggest improvements to office efficiency and troubleshoot malfunctions.

Skills

Administrative support

Multinational teams

Fluent English

Microsoft Office

Time management

Presentation consolidation

Excellent communication

Tools

Microsoft Word

PowerPoint

Excel

Job description

This is a fixed-term contract

Your Role

• Book travel arrangements, manage expense reports for defined managers
• Act as point of contact between defined managers and customers/employees
• Scans and organize emails for defined managers
• Administrative support for schedules, coordination of daily calendars and other tasks for defined managers
• Organize office equipment
• Support onboarding of new employees
• Suggesting more efficient ways to run the office and troubleshoot malfunctions

Your Background

• Experience as an administrative assistance to multinational teams
• Fluent English language: writing and speaking
• Good knowledge of Microsoft Office tools (Word, PowerPoint, Excel)
• Planning and scheduling mindset with time management skills
• Ability to consolidate presentations, download reports, write memos
• Confidential and flexible mindset
• Excellent communication skills
• Based in Krakow
• Experience as Personal Assistant or Secretary would be an asset
• German language speaker would be an asset

Why join us?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Your Benefits at Aptiv:

• Private health care (Signal Iduna) and Life insurance for you and your beloved ones
• Well-Being Program that includes regular webinars, workshops, and networking events
• Hybrid work (min. 47 days/yr of remote work, flexible working hours)
• Employee Pension Plan paid by the employer (you get + 3,5% on each gross salary)
• Access to sports groups and Multisport card

Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.