Executive Assistant to Leaders — Hybrid & Travel Support

Aon; Kraków; Hybrid; PLN 60,000 - 80,000; Full time

Job summary

Aon sp. z o.o. in Kraków is seeking an Executive Assistant to provide comprehensive administrative support to business leaders across locations and solution lines. The role offers a 50/50 hybrid work model and will require professionalism and discretion.

You will manage calendars, coordinate meetings, handle travel, prepare documents, and support senior leaders with timely communications while maintaining brand standards and confidentiality.

Qualifications

• Fluent English – at least C1 level (CEFR scale).
• 1-2 years of previous administration and office experience in a professional, client orientated environment; PA experience would be an asset
• Fully competent with MS Office
• Personal effectiveness, good organizational and time management skills
• Excellent interpersonal skills
• Reliable, trustworthy and maintains confidentiality
• Ability to deal with stress and tight deadlines
• Strong problem solving skills
• Strong communication skills - both written and verbal and with all levels of seniority

Responsibilities

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports
• Proactively managing email and diary
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements
• Planning and organising travels
• Submitting of company expenses
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed
• Drafting emails and communications as requested
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc duties, requests and initiatives to ensure the proper workflow.

Skills

Fluent English

Admin experience

MS Office

Organization

Interpersonal

Confidentiality

Stress management

Problem solving

Communication

Tools

MS Office

Job description

Aon sp. z o.o. in Kraków is seeking an Executive Assistant to provide comprehensive administrative support to business leaders across locations and solution lines. The role offers a 50/50 hybrid work model and will require professionalism and discretion.

You will manage calendars, coordinate meetings, handle travel, prepare documents, and support senior leaders with timely communications while maintaining brand standards and confidentiality.