Executive Administrative Assistant - Flexible Hours & Growth

Randstad Polska Sp. z o.o.; Kraków; On-site; PLN 75,000 - 90,000; Full time

Benefits offered by this job

OK system

Medical package

Canteen funding 270 PLN monthly

Flexible working hours

Temporary contract with extension

Job summary

Randstad Polska Sp. z o.o. in Kraków seeks an Administrative Assistant to provide high-quality administrative and operational support to leaders and teams.

You will help drive efficiency, maintain confidentiality, and coordinate across multiple stakeholders to deliver business priorities. You will manage calendars, prepare presentations, support travel, and collaborate with Finance, Procurement, Legal, and Workplace Experience teams.

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written English communication.
• Advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.
• Strong stakeholder management and collaboration skills.
• Professional discretion when handling confidential information.
• Problem-solving mindset and proactive approach.
• Experience supporting managers or leadership teams.
• Nice-to-have: experience in international or matrix organizations, familiarity with travel and expense systems, event coordination.

Responsibilities

• Manage calendars, meeting schedules, and business appointments.
• Coordinate internal and external meetings, workshops, town halls, and leadership sessions.
• Support travel arrangements and expense management per company policies.
• Manage correspondence, inboxes, and administrative documentation.
• Prepare presentations, reports, meeting materials, and business communications.
• Coordinate with cross-functional teams, including Finance, Procurement, Legal, Workplace Experience, and other functions.
• Maintain records, databases, and administrative trackers.
• Support event planning and execution, including logistics and communications.
• Assist with vendor coordination and service provider communication.
• Ensure compliance with company policies, procedures, and confidentiality requirements.

Skills

Organization

Time management

English communication

MS Office 365

Multitasking

Attention to detail

Stakeholder management

Discretion

Problem solving

Support leadership

International environment

Tools

Microsoft Office 365

Job description

Randstad Polska Sp. z o.o. in Kraków seeks an Administrative Assistant to provide high-quality administrative and operational support to leaders and teams.

You will help drive efficiency, maintain confidentiality, and coordinate across multiple stakeholders to deliver business priorities. You will manage calendars, prepare presentations, support travel, and collaborate with Finance, Procurement, Legal, and Workplace Experience teams.