Executive Admin Specialist - Hybrid Global Team

Laveer Engineering; Kraków; Hybrid; PLN 81,836 - 101,924; Full time

Benefits offered by this job

Hybrid work model

Private Medical Care

Life Insurance

Parking space

Employee Assistance Program

MyBenefit Cafeteria

Charity initiatives

Job summary

Westinghouse in Krakow, Poland, is seeking an experienced Executive Admin to join our Global Admin team on a hybrid schedule. You will be the first point of contact for executives, manage complex meetings, Outlook calendars, travel bookings, expense reports, and prepare PowerPoint presentations and reports on request.

This role requires 2+ years in a similar position, an associate or bachelor’s degree, strong communication and presentation skills, meticulous attention to detail, and the ability

Qualifications

• Associate’s degree (or equivalent with years of experience) or bachelor’s degree.
• 2+ years of experience in a similar role.
• Commitment to excellence and result orientation.
• Communication and presentation skills in an international business environment at all hierarchy levels of the organization.
• Embrace and actively manage change.
• Balance multiple priorities through strong time-management skills, with attention to detail and analytical problem-solving.
• Demonstrated proficiency in internet navigation for information and data gathering; high level interpersonal skills, poise, tact, and diplomacy required to handle sensitive and stressful situations
• Apply proficient knowledge of policies and procedures of assigned department(s) and Westinghouse
• Availability to work on 2nd shift (14:00-22:00 CET)

Responsibilities

• Provide administrative support for executive leadership (VP & above)
• Communicate effectively to relevant personnel via oral, written, and visual media using appropriate equipment, software, and/or systems
• Research and summarize information with supporting data in preparation for meetings, work projects, and reports
• Ensure security, integrity, and confidentiality of data
• Ensure processes are performed according to Westinghouse policies and standards
• Focus on details
• Proactively resolve queries in cooperation with other departments

Skills

Time management

Communication skills

Attention to detail

Confidentiality

Multi-tasking

Executive support

Education

Associate’s or Bachelor degree

Job description

Westinghouse in Krakow, Poland, is seeking an experienced Executive Admin to join our Global Admin team on a hybrid schedule. You will be the first point of contact for executives, manage complex meetings, Outlook calendars, travel bookings, expense reports, and prepare PowerPoint presentations and reports on request.

This role requires 2+ years in a similar position, an associate or bachelor’s degree, strong communication and presentation skills, meticulous attention to detail, and the ability