HSE Support

ABB; Kraków; On-site; PLN 40,000 - 70,000; Full time

Job summary

ABB in Kraków seeks a proactive HSE administrative support professional to help run training programs, monitor expiries, and manage documentation. You will coordinate with HSE and IT, assist onboarding, and ensure compliant records are maintained with accuracy and timeliness.

The role emphasizes deadline tracking, data integrity, and collaboration across teams to support a safe, compliant work environment in a multinational setting.

Qualifications

• General understanding of HSE principles
• Familiarity with training management concepts
• Basic knowledge of occupational health surveillance concepts
• Experience (even limited) in handling HSE documentation and records
• Good organizational and data management skills
• Excellent capability to use software, particularly MS Office 365
• Ability to navigate and operate the HSE management software platform, including Zucchetti where applicable

Responsibilities

• Support training needs management, deadlines, and expiry projections
• Upload training certificates after course completion
• Identify staff requiring training based on upcoming expiries
• Assist onboarding of new employees with focus on training needs and system setup
• Coordinate with IT to ensure correct system setup (line manager and org references)
• Track medical fitness validity and upcoming expiries
• Escalate unclear cases to the Italian HSE team for final assessment
• Verify HSE documentation of suppliers
• Ensure documents are complete and traceable; escalate gaps to the Italian HSE team

Skills

HSE principles understanding

Training management concepts

Occupational health surveillance

HSE documentation & records

Data management & deadline tracking

MS Office 365 proficiency

Zucchetti HSE platform usage

Tools

MS Office 365

Zucchetti

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

SCM Team Lead

Your Role And Responsibilities

In this role, you will have the opportunity to provide support services to businesses in various administrative areas. Each day, you will engage internal customers. You will also showcase your expertise by driving efficient support services.

You will be mainly accountable for:

• Support in managing training needs, deadlines, and expiry projections
• Upload of training certificates after course completion
• Identification of people requiring training based on upcoming expiries
• Support for onboarding of new employees, with specific focus on training needs and system setup
• Definition of initial training needs in collaboration with the HSE function using the Zucchetti platform
• Coordination with IT to ensure correct system setup (e.g., assignment of the proper line manager and organizational references)
• Support in ensuring that new hires are included in the initial training plan required by Italian legislation and internal policies, based on instructions provided by the HSE team
• Coordination with team members responsible for training management
• Tracking medical fitness validity and upcoming expiries
• Supporting communication to line managers and HSE team
• Assisting in the planning of medical visits
• Upload of medical certificates into the system to ensure proper tracking
• Supporting the management of initial medical examination for new hires
• Checking, on a preliminary basis, that external personnel accessing ABB sites, offices or projects have the required training records, certificates and supporting documentation
• Supporting document collection and preliminary verification
• Escalating unclear cases, missing documents or potential non-conformities to the Italian HSE team for final assessment
• Supporting the verification of HSE documentation of suppliers
• Ensuring that required documents are available, complete and traceable in line with internal procedures, escalating any gaps to the Italian HSE team

Qualifications For The Role

• General understanding of HSE principles (risk prevention, hazard identification, basic safety concepts)
• Familiarity with training management concepts (training needs, validity/expiry, certification tracking)
• Basic knowledge of occupational health surveillance concepts (fitness to work, periodic medical checks)
• Experience (even limited) in handling HSE documentation and records (certificates, reports, compliance evidence)
• Good organizational and data management skills (accuracy, tracking deadlines, managing data in systems)
• Excellent capability to use software, particularly MS Office 365
• Ability to navigate and operate the HSE management software platform, including Zucchetti where applicable

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.

Ready to make an impact?