HSE Support Specialist | Italian Speaker

BlackBerry Inc.; Kraków; On-site; PLN 60,000 - 90,000; Full time

Job summary

ABB Kraków is seeking an organized HSE training administrator to support training management across onboarding and ongoing compliance. You will coordinate with the HSE function, IT and line managers to define initial training needs and ensure proper system setup.

Daily tasks include tracking expiries, uploading certificates, coordinating medical visits, and verifying that new hires are included in the required training plan.

Qualifications

• General understanding of HSE principles (risk prevention, hazard identification).
• Familiarity with training management concepts (training needs, validity, expiry).
• Basic knowledge of occupational health surveillance concepts (fitness to work).
• Experience in handling HSE documentation and records (certificates, reports).
• Good organizational and data management skills (accuracy, deadlines, data in systems).
• Ability to navigate HSE software including Zucchetti.

Responsibilities

• Support in managing training needs, deadlines, and expiry projections
• Upload of training certificates after course completion
• Identification of people requiring training based on upcoming expiries
• Support for onboarding of new employees, with focus on training needs and system setup
• Definition of initial training needs in collaboration with the HSE function using Zucchetti
• Coordination with IT to ensure correct system setup (assignment of line manager and references)
• Support in ensuring that new hires are included in the initial training plan required by Italian legislation and internal policies
• Coordination with team members responsible for training management
• Tracking medical fitness validity and upcoming expiries
• Supporting communication to line managers and HSE team
• Assisting in the planning of medical visits
• Upload of medical certificates into the system to ensure proper tracking
• Supporting the management of initial medical examination for new hires
• Checking, on a preliminary basis, that external personnel accessing ABB sites have required training records
• Supporting document collection and preliminary verification
• Escalating unclear cases to the Italian HSE team for final assessment
• Supporting the verification of HSE documentation of suppliers
• Ensuring that required documents are available, complete and traceable; escalating gaps to the Italian HSE team

Skills

HSE principles

Training management

Documentation handling

Data management

MS Office 365

Zucchetti platform

Tools

MS Office 365

Zucchetti platform

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to: SCM Team Lead

Your role and responsibilities

In this role, you will have the opportunity to provide support services to businesses in various administrative areas.

Each day, you will engage internal customers.

You will also showcase your expertise by driving efficient support services.

• Support in managing training needs, deadlines, and expiry projections
• Upload of training certificates after course completion
• Identification of people requiring training based on upcoming expiries
• Support for onboarding of new employees, with specific focus on training needs and system setup
• Definition of initial training needs in collaboration with the HSE function using the Zucchetti platform
• Coordination with IT to ensure correct system setup (e.g., assignment of the proper line manager and organizational references)
• Support in ensuring that new hires are included in the initial training plan required by Italian legislation and internal policies, based on instructions provided by the HSE team
• Coordination with team members responsible for training management
• Tracking medical fitness validity and upcoming expiries
• Supporting communication to line managers and HSE team
• Assisting in the planning of medical visits
• Upload of medical certificates into the system to ensure proper tracking
• Supporting the management of initial medical examination for new hires
• Checking, on a preliminary basis, that external personnel accessing ABB sites, offices or projects have the required training records, certificates and supporting documentation
• Supporting document collection and preliminary verification
• Escalating unclear cases, missing documents or potential non-conformities to the Italian HSE team for final assessment
• Supporting the verification of HSE documentation of suppliers
• Ensuring that required documents are available, complete and traceable in line with internal procedures, escalating any gaps to the Italian HSE team

Qualifications for the role

• General understanding of HSE principles (risk prevention, hazard identification, basic safety concepts)
• Familiarity with training management concepts (training needs, validity/expiry, certification tracking)
• Basic knowledge of occupational health surveillance concepts (fitness to work, periodic medical checks)
• Experience (even limited) in handling HSE documentation and records (certificates, reports, compliance evidence)
• Good organizational and data management skills (accuracy, tracking deadlines, managing data in systems)
• Excellent capability to use software, particularly MS Office 365
• Ability to navigate and operate the HSE management software platform, including Zucchetti where applicable

Why ABB

Working at ABB gives you the opportunity to contribute to a healthier and more prosperous world. Add to your story by joining a passionate team, focused on pushing the boundaries of technology to drive performance, shape new business models and find new ways of working that benefit our customers, partners and society. We want you to be proud of being part of ABB.

We care

At ABB, we care about our people and their stories. We create safe, fair, equitable and inclusive working environments in which our people can succeed and develop, regardless of gender, ethnicity, sexual orientation or cultural, religious or social background. Diverse teams make us stronger. ABB is also committed to a high standard of integrity in everything we do.

We grow

We help our people succeed and develop, and we empower them to create their own careers at ABB. Our benefits, reward and development programs encompass a wide array of offerings.