HR & Payroll Specialist (German Speaker)

Webfleet; Warszawa; Remote; PLN 100,000 - 145,000; Full time

Benefits offered by this job

Remote work from home

Home office setup bonus

Home office monthly allowance

Birthday off

LinkedIn Learning access

Language learning (Go Fluent) access

Mental health app CALM access

Employee Assistance Program

Lunch vouchers

My Benefit discounts (sports, cinema,餐

Health and life insurance

Job summary

Webfleet in Warsaw seeks a motivated HR & Payroll Specialist (German Speaker) to join the People Operations team. The role handles HR administration and payroll coordination for Germany, South Africa and another European country on a 1-year contract, with remote work options.

The candidate should have international experience, European labour law knowledge, strong communication, and fluency in English and German. Proactive, data-driven and proficient in Excel are essential.

Qualifications

• Experience in a similar HR/payroll role in an international environment.
• Knowledge of basic European labour law and payroll processes.
• Strong communication, client-oriented and collaborative skills.
• Proficient in English and German (written and spoken).
• Analytical mindset with focus on continuous improvement.
• Strong MS Office skills, especially Excel; experience with AI tools.

Responsibilities

• Execute HR administration processes (on/offboarding, data changes, absence management, benefits).
• Provide timely input to monthly payroll and liaise with external payroll provider.
• Serve as first point of contact for employees (Germany, South Africa and another European country).
• Update HR system accurately and provide reports to stakeholders with high data quality.
• Streamline procedures and adopt AI-driven solutions and automation.

Skills

HR administration

Payroll processing

German language

English language

Data analysis

Microsoft Excel

AI tools (Copilot, Claude)

Communication

Project work / structured approach

Tools

Excel

Copilot

Claude

Job description

Here at Webfleet, we are looking for a motivated HR & Payroll Specialist (German Speaker) in the HR team of 12, composed of Payroll Specialists, HR generalists, HRBPs and Talent Acquisition Specialists. You will be working within the People Operations and Payroll team in Warsaw. This is a temporary position for a period of 1 year.

With this 1 year contract, you will:

• Execution of HR administration processes including on/offboarding, data changes, absence management, benefits and more.
• Provide timely input to the monthly payroll and collaboration with our external payroll provider to ensure a smooth payroll process.
• Be the first point of contact for the employees within the scope (Germany, South Africa and another European country), build relationships and provide an outstanding service experience.
• Accurately update our HR system and provide reports to stakeholders while ensuring highest data quality.
• Streamline and continuously improve internal procedures and processes through the adoption of AI-driven solutions and process automation.

To be successful in this role, this is the kind of profile we have in mind:

• You have previous work experience in a similar role in an international work environment.
• You have knowledge on the basic European labour law and payroll.
• You can prioritize and work in a structured way on projects and individually.
• You are a good communicator, client-oriented, proactive, and possess great- collaboration skills.
• You are proficient in English and German, both written and spoken.
• You have analytical skills and an eye for continuous improvement.Strong Microsoft Office skills, particularly in Excel, with valuable experience using AI tools such as Microsoft Copilot and Claude.
• Strong work ethic; self-directed and resourceful.

Let’s not forget the good stuff!

• Working from home.
• One-time payment to set up your home office.
• Monthly home office allowance.
• Chance to work abroad for 40 working days per year.
• Birthday off and volunteering time off.
• Unlimited Access to LinkedIn Learning.
• Access to Gofluent platform to learn new languages.
• Free access to CALM (top mental health app).
• Employee Assistance Program.
• Lunch vouchers.
• Access to My Benefit platform (discount on sport clubs, cinemas, restaurants…).
• Fully paid health and life insurance.
• 100% employer funded pension scheme.
• Pet insurance.
• AI-powered learning & enablement, including access to premium AI tools to help you work smarter.

Who are we?

Webfleet is Bridgestone’s globally trusted fleet management solution. More than 50,000 businesses across the world use it to improve fleet efficiency, support drivers, boost safety, stay compliant and work more sustainably. For more than 25 years it has been empowering fleet managers with data-driven insights that help them optimize their operations. Webfleet contributes towards the delivery of The Bridgestone E8 Commitment. This broad, global corporate commitment clearly defines the value Bridgestone is promising to deliver to society, customers and future generations in eight focus areas: Energy, Ecology, Efficiency, Extension, Economy, Emotion, Ease and Empowerment. These provide a compass to guide strategic priorities, decision making and actions throughout every area of the business. More information at: webfleet.com. Follow us on X: @WebfleetNews and LinkedIn @Webfleet. For more information on Bridgestone corporation visit Bridgestone.com or the Bridgestone Newsroom.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.