Supply Chain Administrator

Webfleet Solutions B.V.; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Working from home up to 3 days a week

Home office setup allowance

Monthly home office allowance

Chance to work abroad for 40 working

Birthday off and volunteering time off

LinkedIn Learning access

Language learning platform access

Mental health app access

Employee Assistance Program

Lunch vouchers

Benefit platform access

Health and life insurance

Pension scheme

Pet insurance

AI-powered learning tools

Job summary

Webfleet is Bridgestone’s globally trusted fleet management solution. The Supply Chain Operations Admin provides day-to-day operational and administrative support across supply chain processes, ensuring data accuracy, smooth information flow, and timely execution of operational activities.

Based in Warsaw, the role collaborates with suppliers, logistics, warehouse, procurement and finance teams, helping resolve issues, maintain data in SAP and Excel, and prepare regular performance reports.

Qualifications

• Strong organizational and time-management skills with a high level of attention to detail.
• Ability to work effectively with large volumes of data.
• Good knowledge of Excel and SAP.
• Strong communication and cross-functional collaboration skills.
• Analytical approach to problem-solving.

Responsibilities

• Manage and maintain data related to orders, deliveries, products, suppliers, and inventory in relevant systems.
• Enter, verify, and maintain accurate data in SAP and other systems.
• Monitor orders from suppliers and delivery statuses and follow up on delays, discrepancies, and exceptions.
• Prepare operational reports, data analyses, and regular supply chain performance summaries.
• Coordinate information flow between Supply Chain, Procurement, Logistics, Warehouse, Projects, Sales, and Finance teams.
• Support the resolution of issues related to orders, deliveries, invoices, and operational documentation.
• Manage and maintain logistics and administrative documentation.
• Verify data consistency and accuracy across different systems and external sources.
• Support supply planning, replenishment, and inventory management activities.
• Monitor operational exceptions and elevate issues to the relevant teams or stakeholders.
• Cooperate with suppliers and logistics partners on day-to-day operational matters.
• Identify recurring operational issues and propose improvements to processes and ways of working.
• Support the implementation and maintenance of Supply Chain processes, standards, and procedures.

Skills

Data management

Analytical thinking

Cross-functional collaboration

Attention to detail

Time management

Tools

SAP

Excel

Job description

The Supply Chain Operations Admin provides day-to-day operational and administrative support across supply chain processes, ensuring data accuracy, smooth information flow, and timely execution of operational activities. The role combines system and data management with coordination across suppliers, logistics, warehouse, procurement, and other teams involved in the supply chain.

The main objective of the role is to ensure smooth and well-organized supply chain operations, while proactively identifying and resolving operational discrepancies and issues.

Here’s a little taste of your challenge:

• Manage and maintain data related to orders, deliveries, products, suppliers, and inventory in relevant systems.
• Enter, verify, and maintain accurate data in SAP and other systems.
• Monitor orders from suppliers and delivery statuses and follow up on delays, discrepancies, and exceptions.
• Prepare operational reports, data analyses, and regular supply chain performance summaries.
• Coordinate information flow between Supply Chain, Procurement, Logistics, Warehouse, Projects, Sales, and Finance teams.
• Support the resolution of issues related to orders, deliveries, invoices, and operational documentation.
• Manage and maintain logistics and administrative documentation.
• Verify data consistency and accuracy across different systems and external sources.
• Support supply planning, replenishment, and inventory management activities.
• Monitor operational exceptions and elevate issues to the relevant teams or stakeholders.
• Cooperate with suppliers and logistics partners on day-to-day operational matters.
• Identify recurring operational issues and propose improvements to processes and ways of working.
• Support the implementation and maintenance of Supply Chain processes, standards, and procedures.

Who are you?

• Strong organizational and time-management skills with a high level of attention to detail.
• Ability to work effectively with large volumes of data.
• Good knowledge of Excel and SAP.
• Strong communication and cross-functional collaboration skills.
• Analytical approach to problem-solving.
• Ability to prioritize tasks and manage multiple activities simultaneously.
• Basic understanding of supply chain and logistics processes.
• Good command of English, enabling effective day-to-day business communication.

Let’s not forget the good stuff!

• Working from home up to 3 days a week.
• One-time payment to set up your home office.
• Monthly home office allowance.
• Chance to work abroad for 40 working days per year.
• Birthday off and volunteering time off.
• Unlimited Access to LinkedIn Learning.
• Access toGofluentplatform to learn new languages.
• Free access to CALM (top mental health app).
• Employee Assistance Program.
• Lunch vouchers.
• Access to My Benefit platform(discount on sport clubs, cinemas, restaurants…).
• Fully paid health and life insurance.
• 100% employer funded pension scheme.
• Pet insurance.
• AI-powered learning & enablement, including access to premium AI tools to help you work smarter.

Who are we?

Webfleetis Bridgestone’s globally trusted fleet management solution. More than 50,000 businesses across the world use it to improve fleet efficiency, support drivers, boost safety, stay compliant and work more sustainably. For more than 25 years it has been empowering fleet managers with data-driven insights that help them optimize their operations.

Webfleet contributes towards the delivery of The Bridgestone E8 Commitment. This broad, global corporate commitment clearly defines the value Bridgestone is promising to deliver to society, customers and future generations in eight focus areas: Energy, Ecology, Efficiency, Extension, Economy, Emotion, Ease and Empowerment. These provide a compass to guide strategic priorities, decision making and actions throughout every area of the business.

More information at: webfleet.com. Follow us on X: @WebfleetNews and LinkedIn @Webfleet. For more information on Bridgestone corporation visit Bridgestone.com or the Bridgestone Newsroom.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.