HR Operations Specialist (m/f/d)

Olympus Corporation; Wrocław; On-site; PLN 75,000 - 125,000; Full time

Job summary

Olympus Business Services sp. z o.o. in Wrocław, Poland, is seeking an HR Operations Specialist to drive onboarding, offboarding, benefits administration and HR process improvements.

You will maintain HR systems (MyHR, Umantis) and serve as the first point of contact for policies, benefits and system inquiries, while ensuring compliance with labor laws.

Fluent English and a proactive, collaborative mindset are essential for success.

Qualifications

• Minimum 2 years of experience in HR Operations.
• Experience using HR information systems, preferably SAP SuccessFactors.
• Fluent English, both spoken and written.
• Proactive, accountable, and ownership-focused work style.
• Able to work in a high-complexity environment.

Responsibilities

• Perform HR admin tasks including onboarding, offboarding, benefits administration.
• Maintain HR systems (MyHR, Umantis, and related systems) and ensure data accuracy.
• Serve as first point of contact for HR policies, benefits, and system inquiries.
• Ensure compliance with labor laws and assist audits as needed.
• Identify opportunities to streamline HR processes and leverage technology.
• Generate HR reports to support decision-making.
• Collaborate with HR business partners, payroll, and other departments.
• Maintain and update HR process guides and documentation.

Skills

Fluent English

Proactive

Team-player

Accountability

Tech-savviness

HR Operations experience

Tools

SAP SuccessFactors

Job description

Olympus Business Services sp. z o.o. is a part of Olympus Europa organizational structure and the center for shared business services for Europe, the Middle East and Africa (EMEA), ensuring the harmonization of administrative support functions across the entire EMEA region.

Olympus is a worldwide leading manufacturer of optical and digital precision technology, providing innovative solutions for state-of-the-art medical systems.

We are True to Life!

Join us as HR Operations Specialist!

Responsibilities:

• Performing administrative tasks in HR processes, including employee onboarding, offboarding, benefits administration, and others, ensuring accuracy and timeliness in line with applicable KPIs and metrics.
• Maintaining and updating the relevant HR systems (MyHR, Umantis and other in scope) to ensure accurate employee records, reporting, and compliance with data privacy regulations.
• Acting as the first point of contact for employee and manager inquiries related to HR policies, benefits, and systems, providing timely and accurate resolutions.
• Ensuring adherence to company policies, labor laws, and regulations, and assist in audits or compliance-related activities as needed.
• Identifying opportunities to streamline and improve HR operational processes & leveraging technology and best practices to enhance efficiency.
• Generating HR reports to support decision-making and daily processing.
• Cooperating closely with HR business partners, HR Coordinators, payroll, and other departments to ensure alignment and consistency in HR operations.
• Maintaining and updating HR process documentation, guides, and desktop procedures

Requirements:

• Minimum 2 years of experience in HR Operations; expertise in using HR information systems - preferably SAP SuccessFactors.
• Fluent English (verbal and written).
• A proactive way of working and communicating - demonstrating accountability and ownership.
• Constant improvement mindset and tech-savviness to drive the positive changes.
• Team-player attitude, focus on collaboration and building relationships.
• Experience in working in high-complexity environment (processes and structures)