Junior Contract Management Specialist

Olympus Corporation; Wrocław; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

Olympus Business Services sp. z o.o. is seeking a detail-oriented Junior Contract Management Specialist to support contract administration, review, and data maintenance. The role includes coordinating electronic signatures, archiving, and ensuring compliance with internal policies.

You will review HCP profiles for FMV-aligned remuneration and assist with agreements involving healthcare professionals and external providers. Hybrid work (60% office, 40% home) is offered.

Qualifications

• Bachelor's degree in business administration, Law, Economics, or related field.
• First experience in administration, contract management, procurement, legal support, or related area.
• Good English communication skills (written and spoken).
• Very good attention to detail and strong organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with document management or e-signature tools is a plus.
• Knowledge of Source-to-Pay (S2P) process is advantageous.
• Willingness to work in hybrid mode (60% office, 40% home).

Responsibilities

• Support the preparation, review, and processing of contracts and agreements.
• Coordinate electronic signature workflows and monitor document status.
• Maintain contract documentation and ensure records are complete and up to date.
• Archive contracts and manage document storage in line with company requirements.
• Update and maintain contract-related data in internal systems.
• Review Healthcare Professional profiles to support FMV-based remuneration decisions.
• Assist with agreements related to healthcare professionals, organizations, and external service providers.
• Respond to contract-related inquiries from internal stakeholders.
• Support contract migration, process improvement, and digital transformation initiatives.
• Ensure contract processes are followed accurately and within defined timelines.

Skills

English communication

Attention to detail

Organizational skills

Multitasking

MS Office

Education

Bachelor's degree (BA/Law/Economics or related)

Tools

Microsoft Office

Job description

Olympus Business Services sp. z o.o. is a part of Olympus Europa organizational structure and the center for shared business services for Europe, the Middle East and Africa (EMEA), ensuring the harmonization of administrative support functions across the entire EMEA region.

Olympus is a worldwide leading manufacturer of optical and digital precision technology, providing innovative solutions for state-of-the-art medical systems.

We are True to Life!

We are looking for a detail-oriented and organized Junior Contract Management Specialist. In this role, you will support the administration of contracts, coordinate electronic signature processes, maintain contract records, and help ensure compliance with internal policies and procedures.

Responsibilities:

• Support the preparation, review, and processing of contracts and agreements.
• Coordinate electronic signature workflows and monitor document status.
• Maintain contract documentation and ensure records are complete and up to date.
• Archive contracts and manage document storage in line with company requirements.
• Update and maintain contract-related data in internal systems.
• Review Healthcare Professional (HCP) profiles, including CVs and professional experience, to support tiering assessments and ensure remuneration is aligned with Fair Market Value (FMV) principles.
• Assist with agreements related to healthcare professionals, organizations, and external service providers.
• Respond to contract-related inquiries from internal stakeholders.
• Support contract migration, process improvement, and digital transformation initiatives.
• Ensure contract processes are followed accurately and within defined timelines.

Requirements:

• Bachelor's degree in business administration, Law, Economics, or a related field.
• First experience in administration, contract management, procurement, legal support, or a similar area.
• Good English communication skills (written and spoken).
• Very good attention to detail and strong organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office applications.
• Experience with document management or e-signature tools will be an advantage.
• Knowledge of the Source-to-Pay (S2P) process and understanding of the procurement lifecycle will be considered an advantage.
• Willingness to work in hybrid mode (60% from the office, 40% from home).