HR Direct Specialist with German

Boehringer Ingelheim Pharmaceuticals, Inc.; Wrocław; Presencial; PLN 90.000 - 115.000; Jornada completa

Descripción de la vacante

Boehringer Ingelheim Pharmaceuticals, Inc. is seeking an HR Direct Specialist with German language proficiency. The role focuses on managing HR documentation, ensuring compliance, and maintaining employee records across HR systems.

Applicants should have German at C1, English at B2, and at least two years in HR administration or related areas, with a completed higher education in HR preferred. Collaboration across HR functions and countries is emphasized.

Formación

• German language at C1 level.
• English language at B2 level.
• At least 2 years in HR administration, HR shared services or related.
• Completed higher education preferably in HR or related area.

Responsabilidades

• Managing HR Documentation Processes: create, process, review, and deliver HR documents and certificates across the employee lifecycle.
• Ensuring Compliance & Data Quality: maintain employee documentation in line with German labor law and internal policies.
• Managing Employee Certificates: process attestations, employment confirmations, reference letters, and authority-required docs.
• Supporting Positive Employee Experience: provide professional support to employees, managers, HRBPs, and other HR stakeholders via written comms and case management tools.
• Managing HR Systems & Documentation: maintain records in systems such as SuccessFactors, SAP HCM, OpenText/eFile, and ServiceNow.
• Collaborating & Improving Processes: work with HR Direct teams, Payroll, Employee Central, Labour Law, Compliance, and external authorities to improve processes.

Conocimientos

German (C1)

English (B2)

Written & verbal comms

Stakeholder mgmt

Educación

Higher education in HR

Herramientas

SuccessFactors

SAP HCM

MS Office

ServiceNow

OpenText

Descripción del empleo

Our company is on an exciting growth journey, rapidly expanding our teams and taking on innovative projects to elevate our HR services. We’re building a larger and stronger HR Direct team!

The position

As a HR Direct Specialist with German, you will be responsible for:

Tasks & responsibilities

• Managing HR Documentation Processes: Independently create, process, review, and deliver HR documents and certificates throughout the employee lifecycle, ensuring accuracy, completeness, and timely execution.
• Ensuring Compliance & Data Quality: Maintain employee documentation in accordance with German labor law, internal policies, compliance requirements, and data privacy standards.
• Managing Employee Certificates: Process a wide range of employee certificates, attestations, employment confirmations, reference letters, and documentation required by authorities, ensuring compliance with country-specific requirements.
• Supporting Positive Employee Experience: Provide professional support to employees, managers, HRBPs, and other HR stakeholders on documentation-related topics through written communication and case management tools.
• Managing HR Systems & Documentation: Maintain employee records and documentation in HR systems such as SuccessFactors, SAP, OpenText/eFile, and ServiceNow, ensuring accurate and high-quality data.
• Collaborating & Improving Processes: Work closely with HR Direct teams, Payroll, Employee Central, Labour Law, Compliance, and external authorities to ensure efficient and compliant document handling, while identifying opportunities for process improvement.

About our future employee

You should have German language skills at a minimum C1 level and English language skills at a minimum B2 level, with strong written and verbal communication skills and the ability to communicate complex HR documentation and administrative topics clearly and professionally. You should also have at least 2 years of professional experience in HR administration, HR shared services, HR documentation, personnel administration, or a comparable customer-focused HR environment.

Additionally, we are looking for:

• Completed higher education preferably in HR field or related areas.
• High attention to detail, accuracy, and a structured way of working when handling sensitive employee data and documentation.
• Strong teamwork and stakeholder management skills, with the ability to collaborate effectively across HR functions and countries.
• Proven ability to understand complex issues and processes, as well as independently work and prioritize within the assigned area.
• Preferably working experience with SuccessFactors, SAP HCM, MS Office, ServiceNow and OpenText.
• Knowledge of German HR administration, personnel documentation, and employee lifecycle processes is considered a strong advantage.

At Boehringer Ingelheim, we are committed to fostering an inclusive workplace that values diversity in all its forms, including disability. Our accessible office environment and dedication to equal opportunities support every employee in reaching their full potential.

Our Company

Boehringer Ingelheim is a biopharmaceutical company active in both human and animal health. As one of the industry's top investors in research and development, the company focuses on developing innovative therapies that can improve and extend lives in areas of high unmet medical need. Independent since its foundation in 1885, Boehringer takes a long-term perspective, embedding sustainability along the entire value chain. Our approximately 54,300 employees serve over 130 markets to build a healthier and more sustainable tomorrow. Learn more at www.boehringer-ingelheim.com.

Why Boehringer Ingelheim?

With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit https://www.boehringer-ingelheim.com