Global Conference & Events Manager - Hybrid/Remote

Callstack.io; Wrocław; Remote; PLN 151,000 - 190,000; Full time

Benefits offered by this job

24 paid days off & 30 days paid sickle

Fully-covered life insurance

Private healthcare for you and family

Mental health platform access

Multisport card or sports allowance

Wellbeing & Development Budget

Lunch allowance

Remote-friendly with flexible hours

Office in Wrocław city center

Team events and workshops

Job summary

Callstack.io in Wroclaw is seeking an experienced Event Manager to own planning and delivery of Callstack’s conferences, including promotion, ticket sales and budget management.

You will coordinate in-person, hybrid and virtual events across the US market and Europe, with opportunities to work with technology partners and communities worldwide. Strong English and project management skills are essential.

Qualifications

• Proven experience organising and co-hosting international technology events, including meetups and partner events.
• Strong project management skills coordinating multiple timelines, suppliers and stakeholders.
• Track record of securing sponsors and partnerships with Sales and Marketing collaboration.
• Experience using CRM and reporting tools to track event leads, follow-up and commercial outcomes.
• Experience managing event budgets, costs and financial reporting.
• Experience with ticket sales, registration platforms and attendee communications.
• Experience promoting events and working with marketing teams.

Responsibilities

• Plan and deliver in-person, hybrid and virtual conferences from concept to completion.
• Own event timelines, logistics and technical production, coordinating venues, suppliers and external agencies.
• Coordinate conference programmes with our Technology Team and support speakers throughout their participation.
• Manage conference budgets, revenue forecasts, costs and settlements.
• Take ownership of ticket sales, including pricing proposals, sales targets, registration platforms and attendee communication.
• Develop and execute conference promotion plans together with Marketing and Growth Teams.
• Monitor ticket sales and campaign performance to meet attendance and revenue goals.
• Negotiate with suppliers and coordinate contracts with legal advisers.
• Ensure a smooth, inclusive experience for participants and speakers, resolving operational issues during events.
• Evaluate conference results and participant feedback to improve future editions.

Skills

Event planning

Project coordination

Budget management

Sponsor & partnerships

CRM & reporting

Ticket sales & registration

Vendor & contract negotiation

English proficiency

Tools

CRM systems (HubSpot)

Job description

Callstack.io in Wroclaw is seeking an experienced Event Manager to own planning and delivery of Callstack’s conferences, including promotion, ticket sales and budget management.

You will coordinate in-person, hybrid and virtual events across the US market and Europe, with opportunities to work with technology partners and communities worldwide. Strong English and project management skills are essential.