Remote Event Planner (Poland) Vendor & Budget Lead

American Express Global Business Travel; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

American Express Global Business Travel is seeking an experienced Event Planner to lead program logistics for client meetings with a global mindset. This fully remote role can be done from anywhere in Poland and focuses on delivering high-quality travel and event arrangements from contract through final billing.

You’ll coordinate with venues and vendors, manage registrations, monitor budgets, and provide clear post-event briefs.

Qualifications

• Excellent written and verbal communication in English and French/Spanish/German/Swedish/Norwegian.
• Passionate about project management and client management.
• Experience working with budgets and cost control.
• Strong prioritization skills.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Conduct research and coordinate relationships with vendors to ensure high-quality selections.
• Ensure supplier contracts protect Amex GBT and client.
• Lead program costs, identify cost savings, review invoices and coordinate with reconciliation specialist; handle client payments.
• Determine program needs for online registration and assist event owners with attendee communications; ensure a user-friendly registration site that captures data.
• Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff.
• Conduct program debrief with client and provide full briefing report post event.
• Develop service recovery plans for events and ensure improvement goals are achieved.
• Develop and maintain knowledge of technology/software solutions (Cvent).

Skills

Communication skills

Project management

Budgeting

Prioritization

Tools

Cvent

Job description

American Express Global Business Travel is seeking an experienced Event Planner to lead program logistics for client meetings with a global mindset. This fully remote role can be done from anywhere in Poland and focuses on delivering high-quality travel and event arrangements from contract through final billing.

You’ll coordinate with venues and vendors, manage registrations, monitor budgets, and provide clear post-event briefs.