Front Desk & Office Facilities Coordinator (Part-Time)

OEC; Kraków; On-site; PLN 28,000 - 41,000; Part time

Job summary

OEC is seeking a part-time Facilities and Office Administrator to support our Krakow office and maintain a safe, efficient work environment. You will handle mail, security passes, vendor coordination, inventory, and travel arrangements, while assisting the Office Manager as needed.

The role requires fluent English, strong organizational and communication skills, and the ability to work independently in a fast-paced setting. This is a part-time position with Monday–Friday 8:00–12:00 hours.

Qualifications

• Availability for a part time role: Monday - Friday 8 AM-12 PM.
• Must be able to read, write, understand, and fluently speak English.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
• Ability to work independently and push tasks/projects to completion, while prioritizing multiple tasks in a fast paced environment.
• Able to handle confidential information with discretion.

Responsibilities

• Maintains the physical workspace, ensuring a safe, clean, and functional work environment; supports health & safety programs and office remodeling projects.
• Meet and greet at the Krakow office; assist with mail and security passes; provide employee support.
• Coordinate with supply vendors to handle facilities-related changes and needs.
• Manage inventory of office, housekeeping, food and beverage supplies; arrange snacks and lunches delivery.
• Arrange travel for employees: hotels, transportation, meals.
• Arrange courier pickups and track deliveries of consignments.
• Process invoices from Admin vendor; review for accuracy and submit to Office Manager for payment; maintain petty cash.
• Provide back-up support for the Office Manager as needed.

Skills

English fluency

Communication skills

Organizational skills

Problem solving

Independent work

Discretion with confidentiality

Tools

MS Office Suite

Job description

OEC is seeking a part-time Facilities and Office Administrator to support our Krakow office and maintain a safe, efficient work environment. You will handle mail, security passes, vendor coordination, inventory, and travel arrangements, while assisting the Office Manager as needed.

The role requires fluent English, strong organizational and communication skills, and the ability to work independently in a fast-paced setting. This is a part-time position with Monday–Friday 8:00–12:00 hours.