Part-Time Office & Facilities Coordinator

Global Maritime; Gdynia; On-site; PLN 67,000 - 78,000; Part time

Job summary

Global Maritime in Gdynia, Poland is seeking a part-time Office Administrator to ensure smooth day-to-day office operations. The role covers front desk and reception, procurement, mail and correspondence, insurance administration, travel coordination and facilities matters, three days per week.

You will greet visitors, manage calls, order supplies, handle PPE and hardware, oversee the office mailbox, and support health and safety and quality initiatives.

Qualifications

• Experience in office administration or reception role.
• Strong organisational skills with ability to manage multiple tasks.
• Fluency in English and Polish.

Responsibilities

• Manage front desk operations and telephone lines, screening and directing calls.
• Greet visitors and guests, providing a professional and welcoming first point of contact.
• Order and manage office supplies, ensuring adequate stock levels.
• Purchase PPE and hardware as required.
• Oversee general mailbox and mail handling.
• Coordinate travel arrangements and bookings.
• Liaise with building administrator on facilities matters.

Skills

Front desk

Reception

Microsoft Office

Communication

Fluent English

Polish language

Education

High school diploma

Tools

MS Outlook

Excel

Job description

Global Maritime in Gdynia, Poland is seeking a part-time Office Administrator to ensure smooth day-to-day office operations. The role covers front desk and reception, procurement, mail and correspondence, insurance administration, travel coordination and facilities matters, three days per week.

You will greet visitors, manage calls, order supplies, handle PPE and hardware, oversee the office mailbox, and support health and safety and quality initiatives.