Global Office & Admin Coordinator

HAVI Logistics Business Services GmbH; Kraków; Hybrid; PLN 70,000 - 100,000; Full time

Job summary

HAVI Logistics Business Services GmbH in Kraków is seeking an experienced Office Administrator to support daily operations, coordinate meetings and events, and manage vendor relationships. This role requires strong organizational skills, attention to detail, and professional English communication.

You will support leadership calendars, onboarding/offboarding processes, and maintain data confidentiality in a dynamic GBS environment.

Qualifications

• Experience in Office Administration or similar role.
• Strong understanding of office procedures and workplace operations.
• Excellent organizational skills and ability to manage multiple priorities.

Responsibilities

• Serve as the first point of contact for employees, guests, and visitors.
• Coordinate daily office operations to maintain an efficient working environment.
• Manage office supplies, equipment, and vendor relations, including procurement and invoicing.

Skills

Office Admin

Office Mgmt

Executive Support

English Proficiency

Excel/PowerPoint

Tools

Microsoft Office

Job description

HAVI Logistics Business Services GmbH in Kraków is seeking an experienced Office Administrator to support daily operations, coordinate meetings and events, and manage vendor relationships. This role requires strong organizational skills, attention to detail, and professional English communication.

You will support leadership calendars, onboarding/offboarding processes, and maintain data confidentiality in a dynamic GBS environment.