Global Office Administration & Events Coordinator

Andea; Kraków; On-site; PLN 61,000 - 73,000; Full time

Benefits offered by this job

Multisport card

Healthcare plan

Company retreats

Life insurance

Employee referral program

Andea Grants charity initiative

Job summary

Andea is seeking an Administration Specialist to ensure the smooth operation of our Cracow office and to support both US and Polish teams. The role runs Monday to Friday during office hours (9:00-17:00) and involves assisting the executive team and staff with diverse administrative tasks.

You will manage documents, coordinate with HR and Finance, arrange meetings and events, order supplies, and act as a reliable first point of contact.

Qualifications

• At least one year of experience in a similar administrative role.
• Excellent administrative, planning, and organizational skills under tight deadlines.
• Excellent Polish language skills (written and spoken).
• Very good knowledge of English (B2/C1).

Responsibilities

• Ensure smooth daily office operations and administrative support.
• Order office supplies and coordinate with building management.
• Serve as first point of contact for management and staff.
• Prepare and maintain contracts, policies, and procedures.
• Coordinate meetings and events, and support logistics.
• Maintain collaboration with HR, Finance, and other departments.
• Foster effective communication and team collaboration.

Skills

MS Office

Job description

Andea is seeking an Administration Specialist to ensure the smooth operation of our Cracow office and to support both US and Polish teams. The role runs Monday to Friday during office hours (9:00-17:00) and involves assisting the executive team and staff with diverse administrative tasks.

You will manage documents, coordinate with HR and Finance, arrange meetings and events, order supplies, and act as a reliable first point of contact.