Executive Personal Assistant for Global Clients (Hybrid)

Vialto; Katowice; Hybrid; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model (3 days in office)

Private health insurance (Luxmed)

Multisport card

Life insurance

MyBenefit vouchers

Job summary

Vialto Partners in Katowice is seeking a Specialist in the Executive Admin team to serve as a Personal Assistant for client executives. You will manage calendars, coordinate meetings and travel, prepare documents, and handle executive correspondence.

The role requires fluent English, excellent communication, sharp attention to detail, and strong organizational skills. This is a fixed-term contract with a hybrid model, including three days in the office.

Qualifications

• Fluent knowledge of English is required.
• Excellent written and oral communication skills are essential.
• Excellent attention to detail is required.
• Proven organizational and management skills are expected.
• Quick learner and collaborative approach to working.
• Team player but able to work under own initiative.

Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Serve as the primary contact for the executive, handling correspondence and inquiries.
• Facilitate communication between the executive team, employees, clients, vendors, and partners.

Skills

English fluency

Written communication

Oral communication

Attention to detail

Organizational skills

Team player with initiative

Job description

Vialto Partners in Katowice is seeking a Specialist in the Executive Admin team to serve as a Personal Assistant for client executives. You will manage calendars, coordinate meetings and travel, prepare documents, and handle executive correspondence.

The role requires fluent English, excellent communication, sharp attention to detail, and strong organizational skills. This is a fixed-term contract with a hybrid model, including three days in the office.