Specialist in Executive Admin Team

Vialto; Katowice; Hybrid; PLN 60.000 - 100.000; Vollzeit

Benefits dieser Stelle

Hybrid work model (3 days in office)

Private health insurance (Luxmed)

Multisport card

Life insurance

MyBenefit vouchers

Zusammenfassung

Vialto Partners in Katowice is seeking a Specialist in the Executive Admin team to serve as a Personal Assistant for client executives. You will manage calendars, coordinate meetings and travel, prepare documents, and handle executive correspondence.

The role requires fluent English, excellent communication, sharp attention to detail, and strong organizational skills. This is a fixed-term contract with a hybrid model, including three days in the office.

Qualifikationen

• Fluent knowledge of English is required.
• Excellent written and oral communication skills are essential.
• Excellent attention to detail is required.
• Proven organizational and management skills are expected.
• Quick learner and collaborative approach to working.
• Team player but able to work under own initiative.

Aufgaben

• Manage the executive's calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Serve as the primary contact for the executive, handling correspondence and inquiries.
• Facilitate communication between the executive team, employees, clients, vendors, and partners.

Kenntnisse

English fluency

Written communication

Oral communication

Attention to detail

Organizational skills

Team player with initiative

Jobbeschreibung

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand‑alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost‑efficient and compliant manner. Our services focus on providing cross‑border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world, and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on Linkedin and Instagram.

Job Description

As an Specialist in Executive Admin team you will work as Personal Assistant for our clients.

You Will You Will Be Responsible For The Following

• Manage the executive's calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Serve as the primary point of contact for the executive, managing correspondence and inquiries.
• Facilitate communication between the executive team, employees, clients, vendors, and partners.

Qualification

• Fluent knowledge of English
• Excellent written and oral communication skills
• Excellent attention to detail
• Proven organizational and management skills
• Quick learner and strong collaborative approach to working
• Team player but able to work under own initiative

Additional Information

• This is a Fixed Term Contract, role is open in a hybrid working model with 3 days a week in the office.
• We offer private health insurance - Luxmed.
• Multisport card.
• Additional life insurance.
• MyBenefit vouchers system.
• We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.