Executive Assistant (Travel)

Teams Squared; Poland; On-site; PLN 40,000 - 60,000; Full time

Job summary

A remote team augmentation company is seeking an experienced Executive Assistant to support an entrepreneur. The role involves managing executive tasks and business operations in a fast-paced remote environment. Ideal candidates will have 3+ years experience as an Executive Assistant or similar, strong organizational skills, and proficiency in productivity tools. This is a full-time remote position, perfect for detail-oriented and tech-savvy individuals looking to advance their careers.

Qualifications

• 3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Manager.
• Exceptional organizational and multitasking skills.
• Proven experience using productivity tools such as Google Workspace and ClickUp.

Responsibilities

• Provide high-level executive support including email and calendar management.
• Manage business operations including SOP creation and CRM oversight.
• Act as liaison between the executive and team members.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving

Tech-savvy

Tools

Google Workspace

Slack

Zoom

ClickUp

Notion

Job description

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

Job Description:

We are seeking an experienced and proactive Executive Assistant to support a dynamic entrepreneur and manage day-to-day operations across multiple business functions. This role is ideal for someone who thrives in a remote setting, excels at task prioritization, and can seamlessly balance high-level executive support with operational coordination.

The ideal candidate is detail-oriented, tech-savvy, organized, and capable of making strategic decisions in alignment with the founder’s goals. Prior experience supporting a founder or C-suite executive in a fast-paced, remote environment is highly desirable.

Responsibilities:

Provide high-level executive support including email and calendar management, inbox prioritization, scheduling, and travel coordination.

Act as a key liaison between the executive and team members, ensuring smooth information flow and task follow-through.

Manage business operations including SOP creation, CRM/data oversight, invoicing support, and vendor communications.

Lead project tracking and task delegation through tools such as ClickUp, Notion, or Asana.

Proactively identify gaps or inefficiencies and implement systems to improve productivity.

Maintain confidentiality and professionalism in handling sensitive information.

Oversee special projects and administrative workflows to ensure timely execution.

Prepare reports, summaries, and communication briefs for leadership.

Requirements

3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Manager, preferably in a remote setting.

Exceptional organizational and multitasking skills with the ability to manage shifting priorities independently.

Proven experience using productivity tools such as Google Workspace, Slack, Zoom, ClickUp, Notion, or similar.

Strong written and verbal communication skills; capable of representing the executive with polish and professionalism.

Comfortable managing business systems, vendor relationships, and CRM tools.

Strategic mindset with a get-things-done attitude; not just a task taker, but a problem solver.

Experience working in a startup or entrepreneurial environment is a plus.

100% remote work opportunity

Exposure to entrepreneurial operations and cross-functional business management

Work in a fast-paced, collaborative, and supportive remote team environment

If you are passionate about leveraging your expertise for the growth of top-tier firms and advancing your professional trajectory, apply now!

Note: Only shortlisted candidates will be contacted for further discussions.

Teams Squared is an equal opportunity employer, valuing diversity and inclusivity