Senior Executive Assistant

Teams Squared; Poland; On-site; PLN 90,000 - 150,000; Full time

Benefits offered by this job

Competitive compensation

Training and professional development initiatives

Job summary

A dynamic company in Poland is looking for a Senior Executive Assistant to support C-suite executives fully remotely. This role involves managing executive calendars, email correspondence, and using project management tools. Candidates should have a minimum of 3 years experience, exceptional organizational skills, and the ability to work autonomously. The company also values diverse backgrounds, especially in legal support. This position offers a competitive salary and professional development opportunities.

Qualifications

• Minimum of 3 years’ experience as an Executive Assistant to senior leadership or C-suite level.
• Proven experience managing complex calendars and inboxes independently.
• Exceptional communication skills (written and verbal) and professional etiquette.
• Excellent written and verbal communication; strong professional etiquette.

Responsibilities

• Manage the calendar of a senior executive or managing partner effectively.
• Organize and draft email correspondence with discretion.
• Conduct detailed research to support executive needs.
• Conduct detailed research to support executive needs and briefings.
• Coordinate meetings, take notes, and follow up on action items.
• Prepare reports, presentations and executive briefs as required.
• Handle confidential information with integrity.
• Bonus: support for legal case administration using Clio or Smokeball.

Skills

Project management

Strong communication

Detail-oriented

Autonomous work

Discretion

Remote work

Attention to detail

Tools

Trello

Asana

ClickUp

Clio

Smokeball

Job description

We are seeking a proactive and highly organized Senior Executive Assistant with a minimum of 3 years of experience supporting C‑suite executives, managing partners, or senior leadership. This individual will be responsible for coordinating executive calendars, handling high‑volume email correspondence, and ensuring productivity through use of modern task‑management tools. The ideal candidate is tech‑savvy, highly detail‑oriented, and comfortable conducting deep research to support the executive’s needs. A background in law or legal support is a strong plus, as is experience with case‑management platforms.

Responsibilities

• Manage the calendar of a senior executive or managing partner, ensuring effective time blocking, priority management, and meeting preparation.
• Organize, triage, and draft email correspondence with a high level of discretion and professionalism.
• Use project management tools such as Trello, Asana or similar platforms to track and manage executive and team tasks.
• Conduct detailed research to support executive needs including itinerary planning, client preparation, and briefings.
• Coordinate internal and external meetings, taking notes and following up on action items.
• Assist in preparation of reports, presentations and executive briefs.
• Manage confidential and sensitive information with utmost integrity.
• (Bonus) Support legal case administration through tools like Clio or Smokeball.

Requirements

• Minimum of 3 years’ experience as an Executive Assistant to senior leadership or C‑suite level.
• Proven experience managing complex calendars and inboxes independently.
• Strong knowledge of productivity and project‑management software such as Trello, Asana, ClickUp or similar.
• Exceptional communication skills (written and verbal) and professional etiquette.
• Highly organized and detail‑oriented with strong prioritisation abilities.
• Comfortable working autonomously in a remote environment.
• Bonus: Prior experience in a legal environment or supporting attorneys.
• Bonus: Familiarity with legal case‑management software like Clio, Smokeball, MyCase etc.
• Opportunity for 100% remote work.
• Competitive compensation package in foreign currency.
• Regular initiatives for training and professional development.

Join our expanding team and play a central role in enabling the effectiveness of senior leadership across our client base. If you are passionate about supporting visionary executives and thrive in fast‑paced remote environments, we encourage you to apply!

Note: Only candidates who make it to our shortlist will be contacted for further discussions.

Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.