Executive Assistant

EdMyst; Poland; On-site; PLN 177,242 - 248,138; Full time

Job summary

A talent transformation platform is looking for a proactive Executive Assistant to provide comprehensive support for the President and Management Team. The role is remote, requiring excellent organizational skills and the ability to handle sensitive information. Responsibilities include managing calendars, supporting meetings, and maintaining office systems. The ideal candidate will possess strong communication abilities and proficiency in Microsoft Office Suite. A high school diploma is required, with a preference for higher education.

Qualifications

• Demonstrated capabilities as an Executive Assistant.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and collaboration tools.

Responsibilities

• Manage calendars and schedule meetings.
• Prepare and edit correspondence and presentations.
• Organize Management Team meetings and events.

Skills

Organizational skills

Time management

Strong written communication

Verbal communication

Proficiency in Microsoft Office

Collaboration tools knowledge

Sound judgment

Education

High school diploma or equivalent

Associate or bachelor’s degree

Tools

Microsoft Office Suite

Teams

SharePoint

Job description

We are a talent transformation platform helping enterprises develop high performing teams and future-ready leaders.

Job Description

This is a remote position.

This role is for our client company, which is based in the USA and is building a sustainable future through material innovation.

POSITION SUMMARY

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative support to the President and the Management Team of the Glass Reinforcements business. This role requires exceptional communication skills, attention to detail, and the ability to maintain the integrity of confidential and highly sensitive data.

The ideal candidate will be a reliable and resourceful partner who ensures smooth day-to-day operations and contributes to the overall efficiency of the Management Team.

KEY RESPONSIBILITIES

President & Management Team Support

• Manage calendars, schedule meetings, and coordinate travel arrangements for the President and Management Team.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between the President/Management Team, internal teams, and external stakeholders.
• Provide basic technical assistance, including support with devices, meeting platforms, and presentation tools, to ensure seamless execution of meetings and daily operations.

Meeting & Event Coordination

• Organize and support regular Management Team meetings, including agenda preparation, logistics, and minutes.
• Coordinate the planning and execution of important events, including large internal team meetings, customer-facing meetings, and leadership offsites.

Project & Office Management

• Track and follow up on action items and deliverables from executive meetings.
• Support special projects and strategic initiatives as directed by the President and/or Management Team.
• Maintain office systems and procedures to ensure efficiency and compliance.

Communication & Relationship Management

• Screen and prioritize incoming communications and requests.
• Build strong relationships across departments to facilitate collaboration and information flow.

Requirements

QUALIFICATIONS

• Ability to demonstrate proven capabilities required to be successful as an Executive Assistant.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
• Proficiency in the use of portable electronic devices such as iPhones, iPads, and other mobile technology.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• High level of integrity and professionalism.
• Experience working with global teams.
• International travel support experience is preferred.
• High school diploma or equivalent is required, associate or bachelor’s degree is preferred.