Operations Specialist

Teams Squared; Poland; On-site; PLN 298,000 - 410,000; Full time

Benefits offered by this job

Competitive compensation package in USD

100% remote work flexibility

Continuous training and career development opportunities

Training and career development

Job summary

A dynamic operations firm in Poland is seeking an experienced Operations Manager to oversee daily tasks and enhance operational efficiency. The ideal candidate will have a Bachelor’s degree and 3+ years of experience in operations or project coordination, preferably with U.S. clients. This role offers a competitive compensation package with 100% remote work flexibility, continuous training, and career growth opportunities. Join us in driving success for international clients while working in a supportive and inclusive environment.

Qualifications

• 3+ years of professional experience in operations, project coordination, or administrative management.
• Previous experience working with U.S. clients or in a remote environment.
• Experience in creating and maintaining operational processes and reporting is a plus.
• Strong analytical and problem-solving abilities with multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace, Microsoft Office, Asana, and Trello.
• Highly organized, detail-oriented, and autonomous.
• Experience creating and maintaining operational processes and dashboards is a plus.

Responsibilities

• Oversee and manage daily operational tasks to ensure seamless execution.
• Support process improvement initiatives to enhance productivity.
• Coordinate with cross-functional teams to streamline communication.
• Monitor performance metrics and prepare status reports.
• Monitor performance metrics, track progress against goals, and prepare status reports.
• Assist in onboarding new team members and maintaining team schedules.
• Identify process bottlenecks and propose solutions.
• Manage administrative duties, including scheduling, reporting, and document organization.

Skills

Operational management

Analytical skills

Communication skills

Organizational skills

Project coordination

Autonomy

Education

Bachelor’s degree in Business Administration

Tools

Google Workspace

Microsoft Office

Asana

Trello

Job description

About Teams Squared:

Responsibilities

• Oversee and manage daily operational tasks to ensure seamless business execution.
• Support process improvement initiatives to enhance productivity and efficiency.
• Create, maintain, and update operational documentation, reports, and databases.
• Coordinate with cross-functional teams (sales, HR, finance, and client teams) to streamline communication and deliverables.
• Monitor performance metrics, track progress against goals, and prepare status reports.
• Assist in onboarding new team members and maintaining team schedules.
• Identify process bottlenecks and proactively recommend solutions.
• Manage administrative duties, including scheduling, reporting, and document organization.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or a related field.
• 3+ years of professional experience in operations, project coordination, or administrative management.
• Previous experience working with U.S. clients or within an international remote environment.
• Strong analytical and problem-solving skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in tools such as Google Workspace, Microsoft Office, Asana, Trello, or similar project management platforms.
• Highly organized, detail-oriented, and comfortable working autonomously.
• Experience in creating and maintaining operational processes and reporting dashboards is a plus.

Benefits

• Competitive compensation package in USD.
• 100% remote work flexibility.
• Opportunity to work with a leading U.S.-based organization.
• Continuous training and career development opportunities.

If you are passionate about building efficient systems, supporting global teams, and contributing to operational excellence, apply now!

Join our dynamic team and play a vital role in driving operational efficiency and organizational success for a U.S.-based client. If you excel at bringing structure, clarity, and proactive problem-solving to a fast-paced remote environment, apply now!

Only shortlisted candidates will be contacted for further evaluation.

Teams Squared is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.