Operations Associate

Teams Squared; Poland; On-site; PLN 90,000 - 150,000; Full time

Benefits offered by this job

Competitive compensation package

Access to tools and platforms

Continuous learning and growth opportunities

Job summary

A remote talent augmentation firm is seeking a highly capable Operations & Executive Assistant to support internal operations and senior leadership. The ideal candidate should have at least 3 years of experience in executive support within fast-paced, remote environments. Responsibilities include calendar management, optimizing workflows, and supporting hiring processes. This role offers competitive compensation, the opportunity for 100% remote work, and tools that support your work.

Qualifications

• Minimum of 3+ years experience in operations, administration, or executive support roles.
• Proven success in supporting C-level or executive leadership in fast-paced, remote environments.
• Strong technical proficiency in essential digital tools.
• Strong written and verbal communication with attention to detail.
• Ability to manage confidential information and discretion.

Responsibilities

• Provide comprehensive executive support including calendar management and travel coordination.
• Manage day-to-day internal operations tracking deliverables and workflows.
• Support hiring and onboarding processes and maintain internal records.
• Support hiring/onboarding, HR tasks, and maintain records.
• Monitor KPIs, deadlines, and progress on internal projects.
• Lead internal meetings with agendas, minutes, and action follow-ups.
• Maintain digital systems and databases; liaise with vendors.

Skills

Operations

Executive Support

Process Optimization

Communication

Google Workspace

Project Management Tools

Discretion

Remote work readiness

Stakeholder management

Tools

Google Workspace

Excel/Sheets

Slack

Zoom

ClickUp

Asana

Trello

Job description

Job Description

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations. We are seeking a highly capable Operations & Executive Assistant to support our internal operations and senior leadership team. This hybrid role blends traditional executive assistance with strategic operational support. The ideal candidate is a systems thinker who thrives in remote environments, excels at managing multiple priorities, and knows how to optimize processes while maintaining a high level of discretion and professionalism.

Responsibilities

• Provide comprehensive executive support including calendar management, inbox organization, meeting preparation, and travel coordination.
• Manage day‑to‑day internal operations—track deliverables, optimize workflows, and document SOPs.
• Coordinate internal communications and ensure seamless information flow across teams.
• Support hiring and onboarding processes, maintain internal records, and assist with HR‑related tasks.
• Monitor and report on operational KPIs, deadlines, and progress for internal projects.
• Organize and lead internal meetings by creating agendas, taking minutes, and ensuring timely follow‑up on action items.
• Maintain and improve digital systems including project management tools and internal databases.
• Liaise with external vendors and partners as needed on behalf of leadership.

Requirements

• Minimum of 3+ years experience in operations, administration, or executive support roles.
• Proven success in supporting C‑level or executive leadership in fast‑paced, remote environments.
• Strong technical proficiency in Google Workspace, Excel/Sheets, Slack, Zoom, and project management platforms such as ClickUp, Asana, or Trello.
• Exceptional written and verbal communication skills with high attention to detail.
• Excellent organizational and time‑management abilities.
• Self‑starter with the ability to anticipate needs and work independently.
• Experience developing and improving workflows, documentation, and internal processes.
• Comfortable working with confidential information and maintaining discretion.
• Opportunity for 100% remote work.
• Competitive compensation package.
• Access to tools and platforms that support your work.
• Continuous learning and growth opportunities.

If you are passionate about operational excellence and thrive when providing high‑impact support to leadership, we encourage you to apply!

Note: Only shortlisted candidates will be contacted for further discussions.

Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.