Executive Assistant (Legal)

Teams Squared; Poland; On-site; PLN 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation package

Continuous learning opportunities

Exposure to global best practices

Job summary

A renowned consultancy company is seeking a proactive Executive Assistant (Legal) to support senior executives. The ideal candidate will manage calendar and email, prepare legal documents, and ensure confidentiality. This role requires excellent communication skills, multitasking abilities, and experience in a legal environment. Join us to enhance productivity within a remote setting while enjoying competitive compensation and opportunities for professional growth.

Qualifications

• Bachelor’s degree preferred; background in legal studies is highly beneficial.
• 3+ years experience as an Executive Assistant, preferably in legal services.
• Strong skills in calendar and email management.

Responsibilities

• Provide high-level executive support, including calendar management.
• Handle email management and ensure timely responses.
• Prepare and organize legal documents and correspondence.
• Conduct light research or coordination on legal matters.

Skills

Calendar management

Email organization

Communication skills

Attention to detail

Multitasking

Confidentiality

Proficiency in Google Workspace

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in law or related discipline

Tools

Google Workspace

Microsoft Office Suite

Time-blocking tools

Job description

Location:

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

We are seeking a proactive and detail‑oriented Executive Assistant (Legal) to support senior executives within our client’s legal department. The ideal candidate will have strong organizational skills and a background or familiarity with legal operations, enabling them to manage multiple priorities efficiently while maintaining confidentiality and professionalism. This role requires someone who thrives in a fast‑paced, remote environment, demonstrates exceptional attention to detail, and has the ability to anticipate needs and manage tasks with minimal supervision.

Requirements

• Provide high‑level executive support, including comprehensive calendar management, scheduling meetings, and coordinating with internal and external stakeholders.
• Handle email management and organization, ensuring timely responses, prioritization, and clear communication flow.
• Support time‑blocking and productivity optimization by structuring daily workflows to maximize executive focus and efficiency.
• Prepare, edit, and organize legal documents, correspondence, and reports as needed.
• Assist with follow‑ups, reminders, and action item tracking to ensure accountability and progress on key initiatives.
• Conduct light research or coordination on legal and administrative matters.
• Maintain confidentiality of sensitive legal and organizational information at all times.
• Serve as a communication bridge between the executive and internal/external partners, ensuring smooth operations and clear information flow.

Qualifications

• Bachelor’s degree preferred; a background in law, legal studies, or related discipline is highly beneficial.
• Proven experience (3+ years) as an Executive Assistant, ideally supporting legal professionals or within a legal services environment.
• Strong skills in calendar and email management, with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills.
• High proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office Suite, and time‑blocking tools such as Motion, Clockwise, or similar).
• Strong sense of ownership, initiative, and attention to detail.
• Ability to maintain professionalism and confidentiality in all interactions.
• Demonstrated ability to manage competing priorities in a remote and fast‑paced setting.

Competitive compensation package.

Opportunity to work with an established Australian company through Teams Squared.

Exposure to global best practices in marketing and design.

Continuous learning and professional growth opportunities.

If you are a highly organized professional passionate about efficiency, communication, and supporting top‑tier executives in the legal field, apply now! Join our dedicated team and make a direct impact by enhancing the productivity and operations of a growing consultancy.

Only shortlisted candidates will be contacted for further evaluation.

Teams Squared is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.