Document Control Specialist

Jacobs Engineering Group Inc.; Kraków; Hybrid; PLN 42,000 - 65,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits via MyBenefit

Job summary

Jacobs Engineering Group Inc. is expanding its Global Design Center in Kraków and Warsaw and seeking a Document Control Specialist.

The role involves creating and implementing document control procedures, supporting project setup, and maintaining documentation for clients and contractors. The ideal candidate has at least 2 years of progressive experience in a project or technical environment, strong MS Excel/Word skills, and a proactive, adaptable attitude.

Qualifications

• Minimum of 2 years of progressive experience with increasing responsibility.
• Experience in a project or technical environment is an asset.
• Understanding of Document Control, Document Management, and Data Management.

Responsibilities

• Create and implement document control procedures and project setup.
• Follow enterprise or business group document control procedures.
• Control of documentation and adherence to document control processes.
• Generate transmittals, cover letters, and issue documents to clients and contractors.
• Coordinate with Clients'/Contractors' Document Control Team; adjust quality processes as needed.
• Organize training sessions for project teams and support CDE users.
• Prepare reports and assist with HS&E and quality audit documentation.
• Support project close-out.

Skills

MS Excel

MS Word

Prioritization

Independent & proactive

Adaptable to change

Travel readiness

Tools

MS Office

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

Currently, within our Global Design Center with offices in Kraków and Warsaw, we are expanding the Document Control Team and are looking for experienced professionals for the position of Document Control Specialist.

Responsibilities:

• Create and implement document control procedures and new project set-up;
• Implement standard document control procedures following the enterprise or business group procedures;
• Control of documentation and adherence to document control processes;
• Provide support in day-to-day functions related to document control maintenance such as generating transmittals, and cover letters, checking and issuing documents to clients, contractors and other parties on a project, maintaining registers, recording, and distributing incoming documentation;
• Cooperation with Clients'/Contractors' Document Control Team, adjusting document control quality processes to project needs;
• Organizing training sessions for project teams. Providing support for CDE users;
• Preparing reports, responding to project status questions/issues, and assisting with HS&E and quality audit documentation;
• Supporting project close-out.

We offer:

• The opportunity to work in an experienced project team and contribute to prestigious international projects within a company active across all areas of infrastructure investment.
• A comprehensive benefits package: private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more.
• Flexible start times (between 7:30 AM and 10:00 AM) and “short Fridays” (Monday–Thursday: 8.5 hours, Friday: 6 hours).
• Option to work from the office or in a hybrid model.
• Minimum of 2 years of progressive experience with increasing responsibility;
• Experience in working in a project or technical environment would be an asset;
• Understanding the principles of Document Control, Document Management, Data Management;
• Willingness to business travel;
• Good knowledge of MS Excel, MS Word;
• Adaptable and responsive to change;
• Ability to prioritize tasks;
• Independent, pro-active, and a positive attitude;
• Professional, self-motivated & reliable.

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs .