Project Coordinator (Engineering Projects)

Jacobs; Warszawa; Hybrid; PLN 111,600 - 133,920; Full time

Benefits offered by this job

Flexible working hours

Benefits package including medical insurance

Short work Fridays

Job summary

Jacobs in Warsaw is seeking a Project Coordinator to support large-scale facilities and infrastructure projects. In this role, you will provide hands-on project coordination and assist in managing documentation, communication, and collaboration across teams.

The ideal candidate has at least 2 years of relevant experience, strong organizational skills, and a Bachelor's degree in Engineering or Project Management. The position offers full-time employment with flexible working hours and a comprehensive benefits package.

Qualifications

• At least 2 years of experience in a project coordination or administration role.
• Strong English proficiency at a minimum B2 level.
• Ability to manage multiple tasks and priorities effectively.

Responsibilities

• Provide project coordination and administrative support to project teams.
• Support communication between project stakeholders.
• Maintain accurate and up-to-date electronic project files.

Skills

Project coordination

Communication skills

Organizational skills

Microsoft Excel

Problem-solving

Education

Bachelor's degree in Engineering, Construction, or Project Management

Tools

Microsoft Office

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. Our GDC Poland is comprised of skilled experts and professionals that support local and international projects from offices located in Krakó and Warsaw, covering the following markets: advanced facilities, water & environment, transportation, energy & power, cities & places.

By working together in international teams and with different perspectives, we gain the experience that is our collective strength.

In Jacobs, every day is a chance to make the world a better place - let's design your career with us!

Join our team and gain hands‑on experience supporting the delivery of large-scale facilities and infrastructure projects for global clients. In this role, you'll work alongside experienced project managers, engineers, and designers, helping coordinate project activities, manage documentation, and support effective collaboration across multidisciplinary teams.

This is an excellent opportunity for someone who enjoys working with people, solving problems, and keeping projects moving forward. You'll develop valuable project coordination skills, gain exposure to project delivery processes, and grow professionally within a collaborative international environment.

Key Responsibilities

• Provide project coordination and administrative support to project teams and clients.
• Support communication between project stakeholders and help maintain strong client relationships.
• Process and track project documentation, including RFIs, invoices, purchase orders, contracts, drawings, and change orders.
• Maintain accurate and up‑to‑date electronic project files across multiple systems and platforms.
• Prepare, organize, distribute, and archive meeting minutes and project documentation.
• Assist with the preparation of project reports and other project deliverables.
• Coordinate and follow up with subcontractors, designers, suppliers, and other project partners regarding documentation and project requirements.
• Collect, compile, and submit project closeout documentation and maintain project records.
• Support project workflows, standardized processes, and continuous improvement initiatives.
• Ensure compliance with company procedures, standards, and documentation requirements.

Here’s what you’ll need

• At least 2 years of experience in a project coordination, administration, or similar professional environment.
• Minimum Bachelor's degree in Engineering, Construction, Business Administration, Project Management, or a related field. Candidates with equivalent experience in project coordination or a similar environment are also encouraged to apply.
• English proficiency at a minimum B2 level, with strong written and verbal communication skills.
• Good working knowledge of Microsoft Office applications, particularly Excel and Word (Access is an advantage).
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Excellent communication and collaboration skills, with a proactive and customer‑focused approach.
• Attention to detail and the ability to work effectively with project documentation and reporting.
• Ability and willingness to learn new processes, systems, and software tools.

We offer

• Full‑time employment contract with salary corresponding to qualifications.
• The possibility of working in the office or in a hybrid model.
• Flexible working hours.
• Short Fridays (Monday – Thursday 8.5h, Friday 6h).
• Membership in Jacobs social networks (Women's network, One World, PRISM, Careers Network, Collectively, Speak‑Up and others) and participation in initiatives related to their activities.
• Benefits package (LuxMed medical package, additional life insurance, holiday allowance, multisport card co‑financing, My Benefit cafeteria system, psychological care).
• Holiday allowance (wczasy pod gruszą).
• Collaborate with industry‑leading clients in a thriving sector.

We know that if we are inclusive, we're more connected, and we're more creative. We accept people for who they are. Find out more about life at Jacobs.

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team at [e-mail].