Inside Sales Coordinator/Manager (Bid Coordinator)

Jacobs; Warszawa; Hybrid; PLN 134,000 - 201,000; Full time

Benefits offered by this job

Private medical care

Life insurance

MyBenefit platform

Job summary

Jacobs in Kraków is seeking an Inside Sales Coordinator to lead proposal activities from planning to submission, coordinating with Americas and Europe teams and external partners. You’ll write and tailor non-technical content, edit resumes and project descriptions, and ensure compliance with client needs.

Role demands strong English communication, organizational excellence, and experience with proposal workflows. Hybrid work options and a broad benefits package are available.

Qualifications

• BS/BA in journalism, English, communications, management or similar.
• 4+ years of experience developing and coordinating proposals, presentations, and related sales deliverables.
• Proposal experience in engineering/architecture/construction is a plus.
• Strong organizational qualities and attention to detail and quality.
• Excellent oral and written communication skills in English.
• Proficient in Microsoft Office; Adobe Creative Suite (InDesign) a plus.
• Experience with CRM software (Salesforce preferred).

Responsibilities

• Lead and coordinate sales and proposal activities from planning to submission.
• Support proposal development by writing, editing, and tailoring non-technical content.
• Coordinate communication across internal teams, subcontractors and partners.
• Manage proposal logistics and production, including formatting and submission prep.
• Identify issues and drive process improvements to strengthen win themes.

Skills

English proficiency

Communication skills

Organizational skills

Attention to detail

Team collaboration

Education

BS/BA in journalism, English, communications, management or similar

Tools

Microsoft Office

Adobe Creative Suite

Salesforce

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference — from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

We are currently expanding our Global Design Center in Kraków to meet evolving process needs and increasing recruitment demand. The CSS team — the creative team — is seeking talented and experienced Inside Sales Coordinator who want to co‑create Proposal Team and cooperate with European or US region.

Key Responsibilities

• Lead and coordinate sales and proposal activities from planning to submission, ensuring alignment with client needs and compliance requirements, under the leadership of Americas or Europe based teams.
• Support proposal development by writing, editing, and tailoring non-technical content, including resumes and project descriptions, in collaboration with subject matter experts.
• Facilitate communication and collaboration across internal teams, subcontractors, and partners, including scheduling and leading key meetings.
• Manage proposal logistics and production, including document formatting, checking Client’s websites, graphic integration, and submission preparation (both electronic and hard copy).
• Drive process improvement by identifying issues, suggesting enhancements, and ensuring strategic differentiators/win themes are reflected in final deliverables.

We offer

• Work in an experienced project team and take part in international and prestigious projects at a company active in all areas of infrastructure investment.
• Work in an experienced team at a global company active in all areas of infrastructure investment.
• Benefits package private medical care, additional life insurance, the ability to choose your own benefits on the MyBenefit platform, support for employees and their families in difficult life situations, and many more.
• Holiday allowance "vacation under the pear tree".
• Flexible workday start (between 730 and 1000) and “short Fridays” (we work Monday – Thursday 8.5h, Friday 6h).
• Possibility to work in the office or in a hybrid model.

You can find more information about our benefits and work culture here https//jacobs.foleon.com/jacobs-poland/polish/benefity

Here’s what you’ll need

• Minimum BS/BA in journalism, English, communications, management or similar.
• Minimum 4 years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables.
• Proposal experience in the engineering, architecture, constructions etc. will be additional advantage.
• Strong organizational qualities and attention to detail and quality.
• Excellent oral and written communication skills.
• Strong English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content.
• Proficient in Microsoft Office suite (mandatory).
• Adobe Creative Suite including In-Design will be additional advantage.
• Experienced in CRM software (Salesforce preferred).
• Ability to work both collaboratively and independently.

We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here.

If you need support during the recruitment process, please contact our team at [e-mail]

Join us and build your career in an international environment, alongside people who are passionate about shaping the future.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.