Document Control Specialist (Junior) | Hybrid/Flexible Hours

Jacobs; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits

Holiday allowance

Hybrid/office work

Job summary

Jacobs in Kraków, Poland, is seeking a Junior Document Control Specialist to support day-to-day document control tasks within a growing Global Design Center. The role involves routine documentation activities, transmittals, and maintaining control registers to ensure project documentation integrity.

Ideal candidates have a BS degree and excellent English, with strong MS Excel/Word skills and attention to detail.

Qualifications

• BS degree minimum.
• Very good English (written and spoken).
• Strong knowledge of MS Excel and MS Word.
• Excellent communication skills.
• Adaptable and responsive to change.
• Attention to detail skills.
• Ability to prioritize tasks.
• Independent, pro-active, and a positive attitude.
• Professional, self-motivated & reliable.

Responsibilities

• Providing support in day-to-day functions that relate to document control maintenance
• Completing routine document control tasks and dealing with situations and activities that are straightforward in nature
• Contributing individually, primarily through the application of a formal body of knowledge possible requirement of short-term management of people or project resources to accomplish results
• Cooperating with Design Manager/Project Manager/Project Information Manager to find out project specific details related to document rotation and requirements
• Assisting in implementation of standard document control procedures following the enterprise or business group procedures
• Efficient use of dedicated Common Data Environment
• Controlling documentation and adherence to document control processes
• Generating transmittals, cover letter, issuing documents to clients, contractors, and other parties on a project
• Maintaining register of issued documents
• Recording and distributing incoming documentation
• Preparing reports, responding to project status questions/issues
• Supporting project close out.

Skills

Excellent communication skills

Independent, proactive

Adaptable to change

Attention to detail

Education

Bachelor's degree

Tools

MS Excel

MS Word

Job description

Jacobs in Kraków, Poland, is seeking a Junior Document Control Specialist to support day-to-day document control tasks within a growing Global Design Center. The role involves routine documentation activities, transmittals, and maintaining control registers to ensure project documentation integrity.

Ideal candidates have a BS degree and excellent English, with strong MS Excel/Word skills and attention to detail.