Inside Sales Manager/Coordinator (Bid Coordinator)

Jacobs; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid or on-site working model

Flexible working hours

Short Fridays

Medical care and life insurance

Job summary

Jacobs in Poland's Global Delivery Center (GDC) in Warsaw seeks a capable Proposal Manager/PMO to support competitive bids and coordinate final-stage proposals. You will work with proposals teams, graphic designers, editors and subcontractors, ensuring on-time delivery and compliance with branding and procedures.

The ideal candidate holds a BS/BA in journalism, English, communications or management, has 2–3+ years in a similar role, excellent English, strong MS Office skills, and experience with

Qualifications

• BS/BA in journalism, English, communications, management or related field.
• Excellent verbal and written communication in English.
• 2–3+ years in a similar Sales/PMO role, preferably in Engineering/Construction.
• Proficiency with MS Office; knowledge of Adobe InDesign is a plus.

Responsibilities

• Provide support to proposals and senior proposal management staff; lead final-stage coordination for small to medium proposals.
• Coordinate with graphic designers, editors, publishing technicians, partners and subconsultants.
• Write/edit non-technical proposal sections; manage production of response documents and schedules.
• Monitor client websites for information and addenda; lead milestone and kick-off meetings.
• Develop sales qualification materials; follow sales procedures and branding guidelines.

Skills

Excellent communication

Multi-project management

Organizational skills

Travel readiness

Education

BS/BA in journalism, English, communications, management or related field

Tools

MS Office

Adobe InDesign

Database applications

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management.

Our Global Delivery Center (GDC) Poland is made of skilled experts and professionals that support local and international projects from offices located in Krakow and Warsaw. They cover the following markets

• Advanced Facilities
• Water&Environment
• Transportation
• Energy&Power
• Cities&Places

By working together in international teams and with different perspectives, we gain the experience that is our collective strength.

In Jacobs, every dayis achanceto make the world a better place - let's design your career with us!

Key Responsibilities

• Providing support to proposals, senior proposal management staff and, as your capabilities grow, lead the final stage coordination of preparing small to medium proposals,
• Coordinating directions during final stage to graphic designers, publishing technicians, editors, and other support staff, as well as partners and subconsultants,
• Writing, editing, and performing research for non-technical proposal sections,
• Coordinating and/or managing production of response documents, monitor and hold self and team to proposal directive schedule,
• Monitoring client websites for information and addenda,
• Scheduling, leading, or participating in kick-off meetings and other milestone meetings, as appropriate,
• Developing new or update existing sales qualification materials,
• Learning and actively following sales procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as branding guidelines,
• Updating information in Jacob’s Client Success Platform (CSP) and business development-related tools and databases,
• Evaluating and resolving problems by applying appropriate solutions and seeking leadership guidance as necessary,
• Developing an understanding of business objectives, priorities, and sales strategies, especially as they relate to the proposal process, Develop knowledge of company markets, partner/ competitor/subconsultant firms, clients, and industry trends,
• Building working relationships with Operations, other staff, Selling Units, and Sales Enablement teams both locally and across the network,
• Participating in in-house business development activities as appropriate;

We offer

• Unique company culture fostering individual career growth and work-life balance,
• Full-time employment contract with salary corresponding to qualifications,
• Hybrid or stationary working model,
• Flexible working hours,
• “Short Fridays” (we work 6h on Friday),
• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system),
• Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, SpeakUp, Collectively and others),
• Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program, Learners’ Community, self-learning platform,
• Holiday allowance (wczasy pod gruszą);

Here’s what you’ll need

• Minimum BS/BA in journalism, English, communications, management or related field,
• Excellent verbal and written communication skills in English,
• 2-3+ years of experience in a similar role (Sales/PMO), preferably within Engineering/Construction industry,
• Excellent knowledge of MS Office and database applications,
• Experience using Adobe Creative Suite (particularly InDesign), Microsoft Word, and PowerPoint will be an asset,
• Excellent organization skills and attention to detail,
• Ability to manage multiple projects simultaneously and to work under tight deadlines/stress,
• Readiness to travel when needed, including international destinations such as USA and UK;

We know that if we are inclusive, we’re more connected, and we’re more creative. We accept people for who they are. Find out more about life at Jacobs. As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.