Junior Document Control Specialist

Jacobs; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits

Holiday allowance

Hybrid/office work

Job summary

Jacobs in Kraków, Poland, is seeking a Junior Document Control Specialist to support day-to-day document control tasks within a growing Global Design Center. The role involves routine documentation activities, transmittals, and maintaining control registers to ensure project documentation integrity.

Ideal candidates have a BS degree and excellent English, with strong MS Excel/Word skills and attention to detail.

Qualifications

• BS degree minimum.
• Very good English (written and spoken).
• Strong knowledge of MS Excel and MS Word.
• Excellent communication skills.
• Adaptable and responsive to change.
• Attention to detail skills.
• Ability to prioritize tasks.
• Independent, pro-active, and a positive attitude.
• Professional, self-motivated & reliable.

Responsibilities

• Providing support in day-to-day functions that relate to document control maintenance
• Completing routine document control tasks and dealing with situations and activities that are straightforward in nature
• Contributing individually, primarily through the application of a formal body of knowledge possible requirement of short-term management of people or project resources to accomplish results
• Cooperating with Design Manager/Project Manager/Project Information Manager to find out project specific details related to document rotation and requirements
• Assisting in implementation of standard document control procedures following the enterprise or business group procedures
• Efficient use of dedicated Common Data Environment
• Controlling documentation and adherence to document control processes
• Generating transmittals, cover letter, issuing documents to clients, contractors, and other parties on a project
• Maintaining register of issued documents
• Recording and distributing incoming documentation
• Preparing reports, responding to project status questions/issues
• Supporting project close out.

Skills

Excellent communication skills

Independent, proactive

Adaptable to change

Attention to detail

Education

Bachelor's degree

Tools

MS Excel

MS Word

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

Currently, within our Global Design Center with offices in Kraków and Warsaw, we are expanding the Document Control Team and are looking for experienced professionals for the position of Junior Document Control Specialist.

Responsibilities

• Providing support in day-to-day functions that relate to document control maintenance
• Completing routine document control tasks and dealing with situations and activities that are straightforward in nature
• Contributing individually, primarily through the application of a formal body of knowledge possible requirement of short-term management of people or project resources to accomplish results
• Cooperating with Design Manager/Project Manager/Project Information Manager to find out project specific details related to document rotation and requirements
• Assisting in implementation of standard document control procedures following the enterprise or business group procedures
• Efficient use of dedicated Common Data Environment
• Controlling documentation and adherence to document control processes
• Generating transmittals, cover letter, issuing documents to clients, contractors, and other parties on a project
• Maintaining register of issued documents
• Recording and distributing incoming documentation
• Preparing reports, responding to project status questions/issues
• Supporting project close out.

We offer

• The opportunity to work in an experienced project team and contribute to prestigious international projects within a company active across all areas of infrastructure investment
• A comprehensive benefits package private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more
• Holiday allowance (“Wczasy pod gruszą”)
• Flexible start times (between 730 AM and 1000 AM) and “short Fridays” (Monday–Thursday 8.5 hours, Friday 6 hours)
• Option to work from the office or in a hybrid model
• Learn more about our benefits and work culture here https//jacobs.foleon.com/jacobs-poland/jacobs-poland-english/benefits

Here’s what you’ll need

• Minimum BS degree,
• Very good English (written and spoken),
• Good knowledge of MS Excel, MS Word,
• Excellent communication skills,
• Adaptable and responsive to change,
• Attention to detail skills,
• Ability to prioritize tasks,
• Independent, pro-active, and a positive attitude,
• Professional, self-motivated & reliable.

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs.