Inside Sales Coordinator/Manager (Bid Coordinator)

Jacobs Engineering Group Inc.; Kraków; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical care

Life insurance

MyBenefit platform

Family support

Job summary

Jacobs Engineering Group Inc. in Kraków is seeking an Inside Sales Coordinator/Manager to lead and coordinate proposal activities from planning to submission, ensuring client needs are met and proposals are compelling.

You will write, edit, and tailor non-technical content with SMEs, manage meetings, and supervise logistics. The role requires strong English, 4+ years of bid experience, and proficiency in MS Office; hybrid work is available.

Qualifications

• BS/BA in journalism, English, communications, management or similar.
• Minimum 4 years of relevant experience developing and coordinating proposals.
• Experience in engineering/architecture/constructions will be an additional advantage.
• Proficient in Microsoft Office.
• CRM experience (Salesforce preferred).

Responsibilities

• Lead and coordinate sales and proposal activities from planning to submission, ensuring alignment with client needs and compliance requirements.
• Support proposal development by writing, editing, and tailoring non-technical content with SMEs.
• Facilitate communication across internal teams, subcontractors and partners, including scheduling and leading meetings.
• Manage proposal logistics and production, including formatting, cross-checking client websites, graphic integration and submission prep.
• Drive process improvement by identifying issues and ensuring differentiators are reflected in deliverables.

Education

BS/BA in journalism, English, communications, management

Tools

Microsoft Office

Adobe Creative Suite / InDesign

Salesforce

Job description

Inside Sales Coordinator/Manager (Bid Coordinator)

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.
Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

We are currently expanding our Global Design Center in Kraków to meet evolving process needs and increasing recruitment demand. The CSS team - the creative team - is seeking talented and experienced Inside Sales Coordinator who want to co-create Proposal Team and cooperate with European or US region.

Key responsibilities:

• Lead and coordinate sales and proposal activities from planning to submission, ensuring alignment with client needs and compliance requirements, under the leadership of Americas or Europe based teams.
• Support proposal developmentby writing, editing, and tailoring non-technical content, including resumes and project descriptions, in collaboration with subject matter experts.
• Facilitate communication and collaboration across internal teams, subcontractors, and partners, including scheduling and leading key meetings.
• Manage proposal logistics and production, including document formatting, checking Client’s websites, graphic integration, and submission preparation (both electronic and hard copy).
• Drive process improvementby identifying issues, suggesting enhancements, and ensuring strategic differentiators/win themes are reflected in final deliverables.

We offer:

• Work in an experienced project team and take part in international and prestigious projects at a company active in all areas of infrastructure investment.
• Work in an experienced team at a global company active in all areas of infrastructure investment.
• Benefits package: private medical care, additional life insurance, the ability to choose your own benefits on the MyBenefit platform, support for employees and their families in difficult life situations, and many more.
• Holiday allowance "vacation under the pear tree".
• Flexible workday start (between 7:30 and 10:00) and "short Fridays" (we work Monday - Thursday 8.5h, Friday 6h).
• Possibility to work in the office or in a hybrid model.
• Minimum BS/BA in journalism, English, communications, management or similar.
• Minimum 4years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables.
• Proposal experience in the engineering, architecture, constructions etc. will be additional advantage.
• Strong organizational qualities and attention to detail and quality.
• Excellent oral and written communication skills.
• Strong English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content.
• Proficient in Microsoft Office suite (mandatory).
• Adobe Creative Suite including In-Design will be additional advantage.
• Experienced in CRM software (Salesforce preferred).
• Ability to work both collaboratively and independently.

We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here .

Join us and build your career in an international environment, alongside people who are passionate about shaping the future.

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