Senior Document Control Specialist

Jacobs; Kraków; Hybrid; PLN 169,204 - 253,807; Full time

Benefits offered by this job

Flexible working hours

LuxMed medical package

Multisport card co-financing

Language courses

Holiday allowance

Job summary

Jacobs is seeking a Senior Document Control Specialist in Kraków, a vital role for those experienced in document control. The successful candidate will oversee document control activities, lead initiatives, mentor junior staff, and collaborate across project teams to ensure documentation quality and compliance.

The position offers flexible working hours, a hybrid model, and a comprehensive benefits package including medical care and language courses.

Qualifications

• 5+ years of experience in document control or similar field.
• Strong understanding of project delivery processes.
• Exceptional English command, written and spoken.

Responsibilities

• Lead document control tasks and initiatives.
• Collaborate with project managers for documentation needs.
• Supervise document control teams on complex projects.

Skills

Document control expertise

Analytical skills

Communication skills

Proficiency in MS Excel, Word, and Outlook

Education

Bachelor’s technical degree

Job description

Overview

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good.

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. Our GDC Poland is made of skilled experts and professionals that support local and international projects from offices located in Krakow and Warsaw. They cover the following markets:

• Advanced Facilities
• Water & Environment
• Transportation
• Energy & Power
• Cities & Places

Position

Senior Document Control Specialist – Jacobs is looking for a highly experienced and motivated professional to join our DC team in Kraków. This role is ideal for someone who thrives in a dynamic project environment, brings deep expertise in document control, and is ready to lead initiatives and mentor others.

Key Responsibilities

• Lead and perform specialized document control tasks independently.
• Apply expert judgment to evaluate situations and implement effective solutions.
• Collaborate with Design Managers, Project Managers, and Project Information Managers to define project‑specific documentation requirements.
• Create, implement, and execute document control procedures aligned with enterprise standards.
• Serve as a technical expert and thought leader in document control.
• Provide leadership on strategic initiatives and advise stakeholders on best practices.
• Ensure high‑quality use of various Common Data Environments (CDE).
• Supervise document control teams on large, complex programs involving multiple business groups.
• Organize and deliver training sessions for project teams.
• Coordinate with client and contractor teams to align document control processes.
• Guide project teams on documentation strategies and compliance.
• Prepare reports, support audits, and contribute to HS&E documentation.
• Support project close‑out activities and maintain documentation integrity.
• Foster a positive team environment and mentor junior staff in document control fundamentals.

Requirements

• Bachelor’s technical degree (relevant experience may compensate for lack of formal education).
• Minimum 5 years of progressive experience in document control or a related field.
• Strong understanding of project delivery and document control processes.
• Excellent command of English (written and spoken).
• Proficiency in MS Excel, Word, and Outlook.
• Exceptional communication skills across all levels of the organization.
• Strong analytical and problem‑solving abilities.
• Proven ability to meet deadlines and manage priorities.
• High level of business acumen and attention to detail.
• Adaptable, proactive, and reliable with a positive attitude.
• Experience in mentoring and leading teams.
• Willingness to travel occasionally.

Benefits and Working Conditions

• Full‑time employment contract.
• The possibility to work in the office or in a hybrid model.
• Flexible working hours and short Fridays (Monday – Thursday 8.5h, Friday 6h).
• Membership in Jacobs social networks (Women’s network, One World, PRISM, Careers Network, Collectively, SpeakUp and others) and participation in initiatives related to their activities.
• Benefits package (LuxMed medical package, additional life insurance, multisport card co‑financing, MyBenefit cafeteria system, psychological care).
• Language courses (English, German, Polish).
• Holiday allowance (“wczasy pod gruszą”).

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave.