Scheduling Coordinator: Masters Calendars & Cross-Team Sync

Core Code io; Islamabad; On-site; PKR 670,000 - 1,339,000; Full time

Job summary

Core Code io is seeking a Scheduling Coordinator to efficiently manage calendars, appointments, and daily coordination activities. You will communicate with clients, employees, and other stakeholders to ensure meetings are scheduled accurately and without conflicts.

The ideal candidate is organized, proactive, and detail-oriented, experienced with calendar tools like Google Calendar or Outlook, and capable of remote collaboration with distributed teams.

Qualifications

• Experience scheduling, coordination, or administrative support.
• Experience managing calendars, appointments, or scheduling requests.
• Experience communicating with customers, clients, or stakeholders.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Reliable internet connection and suitable setup for remote work.
• Professional, organized, proactive attitude.
• English proficiency if coordinating with English-speaking teams.

Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Verbal & Written Communication

Organizational Skills

Attention to Detail

Scheduling Management

Multitasking

Follow-up & Problem-solving

Professional Communication

Fast-paced Environment

Adaptability

Reliability

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM Systems

Spreadsheets

Email Platforms

Job description

Core Code io is seeking a Scheduling Coordinator to efficiently manage calendars, appointments, and daily coordination activities. You will communicate with clients, employees, and other stakeholders to ensure meetings are scheduled accurately and without conflicts.

The ideal candidate is organized, proactive, and detail-oriented, experienced with calendar tools like Google Calendar or Outlook, and capable of remote collaboration with distributed teams.